[Hiring] Operations Associate @Pavago

Role Description

We’re hiring a Operations Associate to act as the operational backbone of our client’s deal pipeline. This is not a traditional investment banking role. There is no heavy modeling, no client-facing pressure, and no deal origination expectations. Instead, this role is about execution, organization, and follow-through. You’ll be responsible for ensuring that every deal, follow-up, and task is tracked, updated, and moving forward—without anything slipping through the cracks.

What You’ll Be Doing

• BD Pipeline Management (50%)
  • Own and manage the deal pipeline inside HubSpot
  • Track inbound interest, responses, and follow-ups across deals
  • Send consistent follow-ups and reminders on slow-moving opportunities (6–12 month cycles)
  • Maintain clean, structured CRM data (notes, stages, next steps)
  • Flag urgent items and ensure leadership stays on top of priorities
• Deal Execution Support (50%)
  • Update and maintain Excel templates for deal tracking and reporting
  • Format data into clean, presentable outputs (graphs, summaries, visuals)
  • Support preparation of client-facing materials and pitch content
  • Coordinate scheduling for meetings and deal-related calls
  • Provide general operational and administrative support

Qualifications

• Hands-on experience with HubSpot CRM (deal tracking, tasks, follow-ups)
• Intermediate Excel skills (formatting, templates, basic data handling)
• Strong written English (you’ll be drafting follow-ups independently)
• Extremely organized and detail-oriented
• Comfortable with high-volume follow-ups and repetitive tracking work
• Proactive mindset — you flag issues before being asked
• Must be available to work EST hours
• Must be based in South Africa or Latin America

Nice to Have (Not Required)

• Exposure to finance, M&A, or investment banking environments
• Experience supporting a founder or senior executive
• Familiarity with pitch decks or data visualization tools
• Experience with CRM workflows or automation

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Client Interview
• Offer & Background Verification