[Hiring] Operations/Admin Assistant @Hunt St

Role Description

We are looking for a proactive Operations & Admin Assistant to support the business owner directly. You will act as the central coordination point for the business, managing scheduling, communications, data, and logistics across a high-volume environment. This is a new offshore hire, replacing a full-time local admin. The role is fast-paced and varied, perfect for someone resilient, detail-oriented, and ready to handle a dynamic operational environment.

Key Responsibilities

• Schedule customer appointments and coordinate installation timelines with on-the-ground teams
• Maintain accurate data across Pipedrive CRM and quoting software
• Liaise with installers and internal staff via Slack, Close, and WhatsApp to ensure smooth operations
• Manage stock coordination, ensuring materials are on-site prior to scheduled installs
• Keep Google Calendar and project tracking tools up to date
• Support the business owner with day-to-day operational tasks and communications
• Notify relevant parties of any changes, updates, or scheduling movements
• Assist with general admin and process management using Notion and Google Sheets

Qualifications

• Proven experience in operations, admin, or EA roles, ideally in fast-paced or trade/service businesses
• Strong proficiency with Pipedrive, Slack, Close, Calendly, Zapier, Notion, Google Sheets, Google Calendar, and WhatsApp
• Excellent English communication skills, written and verbal; confident in client-facing interactions
• Highly organized with strong attention to detail, especially around data accuracy
• Ability to work autonomously and manage multiple priorities simultaneously
• Resilient under pressure, capable of adapting quickly in a dynamic environment
• Availability during AEST business hours (approx. 8 AM – 4 PM), with occasional early starts

Nice to Have

• Prior experience in solar, renewable energy, or related service businesses
• Familiarity with scheduling high-volume operational tasks
• Experience with workflow automation tools

Benefits

• Full-time, long-term engagement with a growing Australian solar business
• Direct collaboration with the business owner, giving you real visibility and impact
• Competitive retainer
• AEST-aligned hours
• Opportunity to grow alongside a business expanding its operations

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)