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Office Specialist II
@mainebhr
[Hiring] Office Specialist II @mainebhr
Mar 25, 2025 - mainebhr is hiring a remote Office Specialist II. 💸 Salary: $20.23 - $29.14 per hour. 📍Location: USA.
This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.
Role Description
This position conducts advanced office and administrative work providing support to the coordination, implementation, and oversight at the Bureau of Sea-Run Fisheries and Habitat. Responsibilities require using independent judgment, initiative, and decision-making on complex administrative matters. This position is expected to work across the agency with other state agencies to conduct administrative and financial tasks in support of the Bureau's mission including monitoring grant funding and compliance. Assisting the Bureau in outdoor field work is offered but not required.
- Performing administrative tasks (i.e., correspondence, developing protocols, meeting agendas/minutes/staff meeting presentations, reports, processes requests for information, responding to inquiries of a time-sensitive nature, scheduling meetings, overseeing and managing office practices).
- Making and tracking purchases for the Bureau using P-Card. Developing invoices and procedures with finance for efficient payment to contractors and reimbursement to DMR.
- Advising and assisting Bureau staff on the assembly of RFP and contract documents. Providing examination and analysis to better support the Bureau RFP and contractual needs.
- Assisting with grant compliance and working with finance to ensure grant forms and procedures are followed.
- Coordinating accounting and general operating activities.
- There will be some remote work opportunities with this position which follow the DMR Telework Policy and after management approval.
Qualifications
- Training, education, or experience in administrative support work that demonstrates competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse.
- The ability to use independent judgment, initiative, and decision making on complex administrative matters.
- All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II, and Office Specialist I.
- Preference will be given to candidates with proficiency in Microsoft Office, especially Excel.
Requirements
- Must apply online by selecting the "APPLY" button and uploading a Cover Letter and current Resume.
- Resume must include month and year for any experience listed along with the duties and responsibilities associated with each particular time period.
- Any experience that was not full-time employment should be identified as such.
- If unable to apply online, a paper application must be downloaded, printed, and submitted along with a Cover Letter, answers to the Supplemental Questions, and Resume before the closing date.
Benefits
- Work-Life Balance – 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,196.96-$13,172.88 annual value), depending on salary.
- Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%.
- Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($358.08 annual value).
- Retirement Plan – The State of Maine contributes 13.29% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
- Gym Membership Reimbursement – Receive up to $40 per month to offset exercise expenses.
- Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
- Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program.
- Living Resources Program – Employee assistance program to navigate challenging work and life situations.
- Parental leave – 42 consecutive calendar days of fully paid parental leave for all employees welcoming a child.
- Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
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| 📍 | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
Back to Remote jobs >
All others
All others
|
Salary
💸
$20.23 - $29.14 per hour
|
Remote
Location
USA
|
|
Job Type
full-time
|
Posted
Mar 25, 2025
|
️
| 📍 | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
