[Hiring] Office Document Control Assistant @HRS Talent Solutions

Role Description

The File Version Control Assistant helps an office team keep its online document library usable by:

• Comparing version details
• Checking naming rules
• Recording which file should be available for routine use

This is an introductory records job where you will:

• Follow a supplied source of truth
• Escalate conflicting instructions
• Not approve the content of a policy, contract, or customer document

Some specific tasks include:

• Locating assigned records and comparing them with the approved list
• Noting mismatches in title, date, version indicator, and category
• Reading available metadata to decide which file needs review
• Leaving flagged files for the authorized person to decide
• Keeping a concise trail of changes for later review
• Not deleting prior versions unless directed by the employer's retention process

Qualifications

• Careful eye and patience for repetitive checks
• Experience with office administration, electronic filing, or customer service (helpful but not mandatory)
• Able to work with online folders and a simple spreadsheet
• Ability to learn a new interface
• Capable of writing understandable notes when discrepancies appear

Requirements

• Work remotely in a home office or comparable private setting
• Full-time arrangement and system access requirements specified by the hiring team
• No records-management certification expected for this assistant role

Benefits

• Remote work opportunity
• Training covering file structure, naming conventions, permissions, and escalation path

Your Application

Show an example of maintaining accurate files or checking one source against another. This example can come from:

• School
• Volunteer role
• Paid work

We are interested in your method when two documents disagree, rather than in a specific software brand. Candidates moving forward may need to submit an application through the hiring company’s website.