[Hiring] Office Coordinator @CoVet

Role Description

We’re looking for a highly organized, proactive Office Coordinator to help keep our team running smoothly day to day. This person will own a wide range of administrative and office support responsibilities, from coordinating travel and managing supplies to supporting meetings, vendors, facilities, and internal processes. This is a key role for someone who enjoys creating structure, solving problems, and making sure the team has what it needs to do its best work.

• Manage day-to-day administrative support
• Coordinate business travel, including flights, hotels, ground transportation, and itineraries
• Support scheduling for internal meetings, team events, and occasional leadership meetings
• Maintain office supplies, equipment, and shared spaces
• Liaise with vendors, couriers, and service providers
• Help manage invoices, purchase requests, expense tracking, and other administrative documentation
• Support onboarding logistics for new hires, including workspace setup, supplies, and coordination across teams
• Organize company events, team offsites, lunches, and internal gatherings
• Maintain internal administrative processes and keep documentation organized and up to date
• Handle incoming mail, shipments, and general office correspondence
• Assist with ad hoc projects across teams
• Identify ways to improve office systems, workflows, and team experience

Qualifications

• 1-2+ years of experience in office administration, coordination, executive support, or operations
• Strong organizational skills and high attention to detail
• Ability to manage multiple priorities and stay calm in a fast-paced environment
• Excellent written and verbal communication skills
• Comfortable coordinating logistics and solving problems independently
• Strong judgment and a service-oriented mindset
• Proficiency with common workplace tools such as Google Workspace, Microsoft Office, Slack, calendar tools, and expense/travel platforms
• Ability to handle sensitive information with discretion

Requirements

• Experience in a startup or high-growth environment (Nice to Have)
• Experience supporting travel booking and event coordination (Nice to Have)
• Familiarity with vendor management, procurement, or basic office budgeting (Nice to Have)
• Experience supporting onboarding or employee experience initiatives (Nice to Have)

Benefits

• Comprehensive health, dental, and vision benefits.
• Remote-first culture with flexible working arrangements.
• Opportunity to shape the future of a fast-growing company and make a real impact in the veterinary industry.