[Hiring] Office Assistant @The J

Role Description

The Part-Time Office Assistant provides administrative and organizational support to Camp Sabra’s year-round team and plays an important role in helping camp operations run smoothly throughout the year.

This position works closely with Camp Sabra’s Directors to support camper and staff registration, family communication, billing, travel coordination, paperwork, and other administrative needs. The ideal candidate is organized, dependable, detail-oriented, comfortable communicating with families, and able to manage multiple projects and deadlines.

This is a part-time, year-round position averaging approximately 10 hours per week and paying $20 per hour. The position can work remotely or from the St. Louis JCC. Preference may be given to candidates located in St. Louis, Kansas City, Dallas, Houston, Memphis, and Omaha where additional support may be needed during camper travel days.

There is also an optional opportunity to work on-site at Camp Sabra during the summer for 1–10 weeks. While working at camp, compensation is $1,000 per week.

Essential Responsibilities

• Provide administrative support to Camp Sabra’s Directors and year-round team.
• Assist with camper and staff registration, forms, records, and required paperwork.
• Monitor outstanding forms and information and follow up with families and staff as needed.
• Assist with camper billing, payments, account questions, and other registration-related needs.
• Support camper and staff travel planning, including collecting travel information, maintaining accurate lists, and assisting with travel-day organization.
• When applicable, provide in-person assistance at airports or bus departure locations on camper travel days.
• Communicate with camper families and staff in a friendly, professional, and timely manner.
• Maintain accurate and organized records and spreadsheets.
• Assist with data entry and database management in CampMinder and other systems.
• Proofread communications, lists, reports, and other materials for accuracy.
• Support additional administrative projects and camp needs throughout the year.
• Recognize when a camper, family, staff, or operational concern should be elevated to a Camp Sabra Director.

Qualifications

• High school diploma required; college coursework or degree preferred.
• Strong computer skills, including proficiency with Microsoft Word and Excel.
• Comfortable learning new technology and systems, including CampMinder.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to communicate professionally and warmly with camper families, staff, and community members.
• Ability to prioritize responsibilities, meet deadlines, and manage multiple projects at once.
• Dependable, self-motivated, and able to work independently.
• Strong proofreading skills and attention to accuracy.
• Familiarity with overnight camp, youth programs, or Camp Sabra is preferred but not required.
• Must be able to successfully pass a criminal background check according to Camp Sabra policies.

Requirements

• Part-time, year-round position averaging approximately 15 hours per week.
• $20 per hour during the year.
• Work may be completed remotely or from the St. Louis JCC.
• Hours may fluctuate slightly based on the camp calendar and seasonal needs.
• Some evening, weekend, or travel-day availability may be needed during peak periods.
• Optional opportunity to work on-site at Camp Sabra for 1–10 weeks during the summer.
• Summer on-site compensation is $1,000 per week.