[Hiring] Office Assistant @Detroit St. Zen Center

Role Description

We are looking for an Office Assistant to perform a variety of clerical tasks at our Office. To be successful as our Office Assistant, you should have a pleasant personality and be able to deal with emergencies in a timely and effective manner. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, the duties and responsibilities are to ensure guests are welcomed positively and execute all tasks to the highest quality standards.

• The chance to work 100% from the comfort of your home via a personal computer
• Greet and welcome guests as soon as they arrive
• Answer high call volume (screen and forward incoming phone calls accordingly)
• Schedule and confirm appointments
• Ensure client areas are tidy and presentable, with all necessary materials (i.e.: pens, forms, brochures, etc.)
• Assemble, distribute and track engagement letters and other client documentation
• Scan and store client documents accordingly
• Assisting clients with our paperless procedures
• Receive mail and deliveries and distribute according to office procedures
• Maintain office security by following safety procedures
• Assist with duties such as office clean up, lunch ordering and pick up, post office delivery, etc.
• Provides support relief as needed
• Assist Office Manager with additional duties as assigned
• Perform all duties and responsibilities with confidentiality and discretion

Qualifications

• Strong attention to detail and accuracy
• MUST work with minimum supervision, manage multiple tasks and prioritize workload to meet deadlines
• Ability to work well in a team environment
• Proven work experience as a Receptionist, Front Office Clerk or similar role
• Proficiency in Microsoft Office Suite
• Solid written and verbal communication skills
• Legible penmanship
• Ability to be resourceful and proactive when issues arise
• Outgoing and positive demeanor and professional appearance
• Honest and willing to work hard
• Consistent punctuality and dependability a MUST - with the ability to handle schedule flexibility (to include nights and weekends)
• Experience in a professional services firm preferred

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance