[Hiring] Office Administrator @Zicasso

Role Description

As an Office Administrator at Zicasso, you will leverage an exceptionally high attention to detail to support the critical administrative and financial operations that keep our company moving forward. Your focus will be a seamless blend of managing our daily office administration and owning our Accounts Payable and Accounts Receivable (AP/AR) workflows. You will meticulously execute data entry, manage complex invoicing, and reconcile payments with our global travel agency partners, while concurrently providing vital virtual office support to facilitate team logistics and continuously optimize our internal systems for peak efficiency.

This is an international, fully-remote, freelance contractor position, working from home, at a location outside of the United States. We are particularly seeking candidates who are based in Latin America. There is flexibility in your work hours but we expect that you will generally maximize your overlap with California hours (e.g., until 3pm Pacific Time Zone). The work will all be conducted in English.

Key Responsibilities

• Manage hands-on operational workflows alongside Accounts Payable and Receivable duties, acting as a primary point of contact to process accounts receivables timely and accurately, and oversee daily administrative logistics with exceptional attention to detail.
• Continuously evaluate and refine our internal workflows, leveraging technology to elevate operational efficiency, manage organizational software subscriptions, and ensure both administrative and financial integrity.
• Deliver high-touch administrative support to executive leadership, seamlessly managing complex global scheduling, calendar alignment, and the execution of critical action items across Zicasso.
• Leverage reporting and visualization tools (e.g., Excel, Google Spreadsheets, etc.) to track key business performance and organizational goals.
• Work collaboratively within a team to support the daily operational needs of our remote workforce, assisting with vendor coordination, accounting tasks, and general office administration.

Qualifications

• 6+ years of proven experience in business operations, accounting tasks, or a similar hybrid role, preferably remote.
• Strong working knowledge of Quickbooks and principles of account receivables & payables workflows is a big plus.
• High proficiency with spreadsheet software (Excel, Google Sheets) for reporting, and adopting or optimizing workplace technologies.
• Associate's or Bachelor's degree in business administration, accounting, or a related field preferred.
• Exceptional attention to detail, strong organizational skills, and proactive problem-solving.
• Ability to handle sensitive financial and corporate information with absolute discretion.
• Native or bilingual English proficiency to communicate clearly in a virtual, global environment.
• Comfortable working independently in a remote, full-time capacity (40 hours/week).

Benefits

• Remote work from your home base and flexible hours that allow you to enjoy a great work-life balance.
• Innovative, fast-paced and collaborative culture that values diverse voices and opinions.
• Learning and development annual stipend.
• Two company-sponsored business trips each year at international destinations we serve!