[Hiring] Office Administration Travel Itinerary Assistant @HRS Talent Solutions

Role Description

This role assembles travel details into a clear itinerary after the responsible team has approved the arrangements. You would check confirmations, identify gaps, and send the current information to the traveller through the approved channel.

• Gather approved booking references and dates from assigned records.
• Check that each confirmation belongs to the correct traveller.
• Put the details in a sensible order using the employer’s format.
• Compare a revised message with the earlier itinerary before updating it.
• Flag a missing reference, time, or address for the booking owner.
• Send the current approved version through the designated channel.
• Record when the traveller received an update or raised a question.
• Keep superseded information from being presented as a live plan.
• If the traveller asks to leave a day earlier, record the request and route it for approval.
• Update the correct sections if an approved change arrives and clearly identify what changed.
• Ensure that old attachments are not the only version available to the traveller.

Qualifications

• Comfortable checking names, dates, and time zones.
• Ability to write short explanations when details are pending.
• Customer service skills to handle anxious travellers.
• Experience with travel bookings is helpful but not required.

Requirements

• Use email, online booking records, and an internal document system from a home office.
• Training will be provided in the employer’s travel process and confidentiality rules.
• Position may be part-time or full-time, depending on client opening.
• Hourly pay range: £28.75–£31.00.

Benefits

• Support for approved business travel.
• Opportunity to learn the employer’s process.

Apply

Describe how you would combine several confirmations when one contains an outdated time. You can use an example from organising a personal trip or event if this would be your first office job. Selected candidates may be asked to complete an application on the hiring company’s website.