[Hiring] Meeting Planner @BCD

Role Description

If you love bringing complex meetings and events to life from first idea to final reconciliation, this role is right in your sweet spot. You’ll lead end-to-end planning across sourcing, contracting, attendee management, onsite execution, and budget oversight while delivering a high-touch experience clients remember. This is a great fit for someone who’s equal parts strategic, organized, and creatively solution-oriented. You’ll be the go-to partner who keeps details tight, timelines moving, and service levels exceptionally high.

You’re Good At

• Managing end-to-end event planning for complex meetings and events, from creative concepting and sourcing through onsite execution and final billing reconciliation
• Building smart sourcing strategies, negotiating favorable contract terms, and keeping budgets aligned with client expectations and policies
• Creating a polished, high-touch client experience with strong communication, consultative guidance, and thoughtful recommendations
• Juggling timelines, attendee logistics, room blocks, reporting, and supplier coordination without missing the details
• Solving problems on the fly, staying calm under pressure, and leading cross-functional teams to successful outcomes

You Might Also Have

• 5–7 years of event planning experience across sourcing, planning, attendee management, and onsite delivery
• A track record of bringing proactive, creative ideas that elevate the attendee experience and exceed client expectations
• Experience leading complex programs with multiple stakeholders, changing deadlines, and tight budget parameters
• Strong confidence working with meeting technology tools, data accuracy standards, and program reporting
• Familiarity with group air and coordinating VIP or special attendee needs

You Should Know

• This role is virtual and will require 25%-50% travel availability

Benefits

• Flexible Working: We believe that a flexible working environment is key to getting the best out of our teams.
• Room to Grow: Our line of work and business structure challenge our people in a way that inspires growth.
• Everyone has a voice: We thrive on conversations that spark curiosity and empathy.
• Make your move: The diversity of roles across BCD M&E’s global locations means that our people often find new adventures.
• We’ve got you covered: Our extensive benefits include comprehensive healthcare, retirement plans, and more.
• We’re positive. You’ll love it: Our leaders lead with positivity and trust us to do the right thing.

Requirements

• Travel requirements for this role are as follows: 25% to 50%
• The hourly range for candidates in applicable jurisdictions in the US for the position of Meeting Planner- Temporary is between $35 - $50.