[Hiring] Meeting Coordinator @BCD

Role Description

If you love keeping details organized and helping meetings come together smoothly, this role might be your sweet spot. As a Meeting Coordinator, you’ll support internal meetings from kickoff to closeout by managing registration, materials, logistics, and program data. You’ll partner closely with Meeting Planners, help keep timelines on track, and serve as a go-to contact for attendee and stakeholder questions. It’s a great fit for someone who enjoys fast-moving work, clear communication, and making sure nothing slips through the cracks.

Qualifications

• A BS/BA degree
• A background or education in the meetings and events industry
• Experience with Cvent (preferred)
• Confidence working in Microsoft Word and Excel, including generating reports
• A natural interest in program data management, logistics, and process-driven work

Requirements

• Keeping multiple projects, timelines, and moving pieces organized without losing sight of the details
• Managing attendee registration, list updates, confirmations, reminders, cancellations, and special requests with accuracy
• Creating and maintaining reports, trackers, and program information in systems like Excel and project management tools
• Communicating clearly and professionally with teammates, attendees, and stakeholders
• Staying calm under pressure, solving routine issues, and knowing when to escalate for support

Benefits

• Flexible Working: We believe that a flexible working environment is key to getting the best out of our teams.
• Room to Grow: Our line of work and business structure challenge our people in a way that inspires growth.
• Everyone has a voice: We thrive on conversations that spark curiosity and empathy.
• Make your move: The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us.
• We’ve got you covered: Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, and more.
• We’re positive. You’ll love it: Our leaders lead with positivity, believe in our people, and trust us to do the right thing.