[Hiring] Meeting Coordinator @Impact Association Management

Role Description

We are actively searching for a Meeting Coordinator (MC) to add to our team. If you are amazing at multitasking, thrive while working independently, learn new technology quickly, and would list customer service as one of your best skills, we want to hear from you!

This position will act as a member of Impact’s Events Team and assist in creating and managing successful, highly attended, and revenue generating events and conferences for multiple trade and professional associations. MCs are responsible for assisting with the execution of event logistics, database management, and communications for their designated clients.

• Manage client systems and data, such as updating databases, websites, and shared folders.
• Provide administrative and communication support, including answering phones, managing inboxes, and inputting/setting up content on a variety of technology platforms.
• Event management work including:
  • Assist in the coordination of logistics or details for events, meetings, and conferences.
  • Compiling or formatting content or meeting materials (like name badges, agenda, programs, etc.).
  • Provide onsite support at events including set, registration and troubleshooting.
  • Support communication with attendees, speakers, sponsors and vendors throughout the event planning process.
  • Proactively keep their client teams up to date on work, priorities, and progress.
  • Regularly update procedures and maintain accurate documentation for all work they complete.
• MCs may be required to travel for Impact or client-related events.

Offered Pay Range: $18.00-$23.00 per hour. Offered pay will be within the listed range. A candidate's experience working in the association industry and multi-client environments will significantly contribute to the offered pay. Other factors considered include complementary skills or industries that are akin to Impact's, as well as certifications within the association/AMC industry.

Qualifications

• Minimum of 1 year of administrative experience.
• Minimum of 1-2 years event management experience.
• Able to be consistently available during Impact’s core work hours: 9:00am - 3:00pm Central Time.
• Preferred: Experience working with nonprofit organizations/associations.

Benefits

• A flexible work environment:
  • The opportunity to work remotely
  • Four hours of flex time each week
  • Optional half-day on Fridays once all hours are completed
• Unique company holidays and time off:
  • Impact offices close for a full week of paid holiday time:
  • The week of July 4th for our annual “Summer Break”
  • Christmas Eve through New Years Day
  • All employees receive one day of paid PTO to use as a “floating holiday” each year
• Continuous learning and growth:
  • Regular paid professional development opportunities
  • Opportunities for advancement and internal movement
• Opportunities to connect with coworkers:
  • Monthly social events and regular team activities such as games, book clubs, informal chats, and more
  • Paid group volunteer opportunities with local organizations
• Knowing you are a valued member of the team:
  • Open and accessible communication with leadership
  • Encouraged company-wide recognition
  • An inclusive work environment
• Additional benefits:
  • Paid time off, medical, dental, vision, 401K, paid holidays, life insurance, short/long term disability, and wellness
  • Company-provided equipment and technology

See more about our benefits at ImpactAMC.com.