[Hiring] Marketing and Executive Assistant @CoWorq

Role Description

You will provide comprehensive admin, marketing, client management, and networking support to streamline operations across mental health and behavioral health initiatives. This role requires a highly organized, detail-oriented professional with GoHighLevel (GHL) expertise, HIPAA compliance knowledge, and experience building systems from scratch for mental health professionals. Strong project management and automation skills are essential to support clinical practices, podcasts, and community-building efforts.

• Handle bookkeeping and financial tracking
• Manage data transfers across platforms (ex: GHL to Headway and others)
• Oversee inbox management and organization
• Maintain Google Calendar scheduling and appointments
• Build and document systems, SOPs, and workflows
• Identify automation opportunities and implement workflows
• Follow up with clients through multiple channels
• Create marketing funnels for webinars, ads, course/product launches
• Manage podcast operations including worksheets, show notes posting
• Design graphics for campaigns and social media
• Edit video and audio content
• Develop social media content strategy, creation, and analytics
• Launch and manage newsletters
• Send appointment reminders (IntakeQ/Headway integration)
• Build and implement systems to grow mental health communities in GoHighLevel
• Create outreach processes/funnels for therapists, doctors from networking events
• Build therapist lists and execute multi-touchpoint email campaigns

Qualifications

• GoHighLevel experience (non-negotiable)
• HIPAA compliance knowledge (non-negotiable)
• Experience working with mental health professionals/businesses (non-negotiable)
• Proven ability building systems from scratch (non-negotiable)
• Strong written and spoken English
• Highly organized with project management expertise
• Compassionate approach supporting diverse communities (races, gender, LGBTQ+)
• Science-driven mindset

Requirements

• Experienced

Benefits

• Starts at 10 hrs a week with potential to grow
• Rate: $6-8 USD per hour
• Remote Philippines-based, working Pacific Timezone