[Hiring] Luxury Travel Executive Assistant @In Pursuit of Travel

Role Description

A successful travel company seeking a highly organized and detail-oriented Luxury Travel Advisor Executive Assistant to support the company in delivering exceptional travel experiences to our discerning clientele. This role requires a proactive and resourceful professional who excels in managing complex schedules, coordinating luxury travel arrangements, and providing seamless administrative support.

As the Luxury Travel Advisor Executive Assistant, you will play a pivotal role in enhancing productivity by handling correspondence, managing client communications, assisting with itinerary planning, itineraries, and invoicing. The ideal candidate must have a passion for luxury travel, excellent communication skills, and the ability to anticipate the needs of a fast-paced environment and certainly be able to multitask. You will work closely with our lead travel advisor to ensure every detail of client journeys is executed flawlessly, contributing to the company's reputation for excellence. This position offers an exciting opportunity to be an integral part of a dynamic team dedicated to crafting unforgettable travel experiences.

If you thrive in a supportive role that demands discretion, professionalism, and a love for the travel industry, we would love to hear from you and would be ideally suited to someone who was in the travel industry who might want to get back in with their expertise but without the stress of running a company or dependent on sales.

Responsibilities

• Manage and coordinate complex calendars, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents including detailed itineraries.
• Coordinate and organize client meetings, ensuring all logistics and materials are handled efficiently.
• Assist in itinerary planning and development to support luxury travel experiences.
• Handle confidential information with discretion and maintain professionalism at all times.
• Act as a liaison between clients and travel advisors as well as third-party vendors to ensure smooth communication and coordination.
• Monitor and respond to emails and phone calls on behalf of the company, prioritizing urgent matters.
• Support administrative tasks such as expense reporting, invoice tracking, and database management.

Qualifications

• Proven experience as an executive assistant, preferably within the luxury travel or hospitality industry.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities effectively.
• Strong written and verbal communication skills, demonstrating professionalism and clarity.
• Proficiency in Microsoft Office Suite and travel planning software; Axus, Sion, and Tres would be a bonus.
• Ability to work independently with a proactive approach to problem-solving and decision-making.
• Excellent interpersonal skills with a client-focused attitude and the ability to build strong relationships.
• High level of discretion and confidentiality in handling sensitive information.
• Flexibility to adapt to changing priorities and a fast-paced work environment.

Benefits

• Work From Home
• Flexible hours