[Hiring] Logistics Coordinator @LLG Events

Role Description

We are seeking a highly organized and motivated Logistics Coordinator to join our dynamic team and help bring our events to life. In this role, you will play a pivotal role in identifying and researching wedding locations, venues, and vendors while managing key logistical components of wedding planning. The ideal candidate will thrive in a collaborative environment, have strong communication skills, a keen eye for detail and be process oriented.

Key Responsibilities

• Venue & Vendor Research: Identify and research wedding locations, venues, and vendors across categories including photography, videography, catering, entertainment, beauty, wedding attire, transportation, travel, and hotel room blocks.
• Request for Information (RFI) and Proposals (RFP): Prepare, distribute, and evaluate RFIs and RFPs to secure the best services for clients.
• Event Logistics Coordination: Assist in managing logistics to ensure smooth execution of events, from initial planning stages through event completion.
• Communication: Maintain consistent and clear communication with clients, vendors, and internal teams.
• Process Management: Utilize technology to provide transparency across the project roadmap, organize tasks, and deliver on project goals effectively.
• Budget Management: Track costs and ensure adherence to allocated budgets.
• Problem-Solving: Proactively troubleshoot issues and develop solutions to ensure flawless execution.

Qualifications

• Proven experience in event logistics, event planning, or related fields (wedding experience preferred).
• Strong knowledge of wedding industry trends and standards.
• Exceptional organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent communication and interpersonal skills.
• Proficient in Google Sheets or Excel, Slack, Notion, and Canva.
• Self-motivated and capable of working independently as well as part of a team.
• Experience in event design and production is a plus.

What We’re Looking For

• Detail-Oriented Planner: Someone with exceptional organizational skills who thrives in managing multiple moving parts, from researching venues and vendors to coordinating logistics with precision and accuracy.
• Creative and Collaborative Problem-Solver: A self-motivated individual with a flair for event design and production who can creatively troubleshoot and work seamlessly with teams, vendors, and clients to bring wedding visions to life.
• Exceptional Relationship Builder: Strong communication skills with the ability to build and maintain positive relationships with clients, vendors, and team members, ensuring seamless collaboration and outstanding results.

Benefits

• A creative, collaborative and supportive work environment.
• Opportunities to work on world-class luxury events for high-profile clients.
• Room for growth and professional development.
• Flexible work arrangements with potential for occasional travel.