[Hiring] Logistics & Back Office Specialist @Assistantly

Role Description

As a Logistics & Back Office Specialist, you’ll own post-trade operations, logistics coordination, and global workflows—ensuring seamless execution, clear communication, and zero dropped balls across international partners and processes.

This role focuses on:

• Coordinating trade documentation
• Managing shipping logistics
• Communicating with international vendors and buyers
• Implementing operational systems to track trade progress

You will act as a trusted right hand to the Managing Director, ensuring trades move forward smoothly while:

• Reducing administrative burden
• Improving visibility across transactions

Key responsibilities include:

• Managing the post-trade lifecycle across multiple commodity transactions
• Coordinating and tracking key trade documents
• Communicating with international buyers, vendors, shipping partners, and brokers
• Monitoring and updating trade status across multiple deals
• Conducting outbound calls and follow-ups with global counterparties
• Assisting the Managing Director with trade-related scheduling and communication management
• Creating and maintaining a centralized trade tracking system
• Drafting templated outreach and documentation requests
• Performing research and administrative support tasks
• Identifying opportunities to improve operational workflows

Qualifications

• 3+ years of logistics, shipping, or commodity trading operations experience (must-have)
• Experience managing shipping documentation and trade coordination (must-have)
• Strong written and verbal English communication skills (must-have)
• Experience supporting international logistics or global trade operations
• Ability to manage multiple parallel transactions and deadlines
• Strong organizational skills and ability to operate independently
• Commodity logistics experience (fertilizer, agriculture, chemicals, or bulk commodities) preferred
• Additional language skills such as Spanish or Mandarin are a strong advantage

Requirements

• Communication: Microsoft Email, WhatsApp, WeChat (must-have)
• Database / Tracking: Airtable (must-have)
• Operations: Messaging platforms and shared document systems (must-have)

Benefits

• Competitive salary
• Paid US holidays
• Paid wellness days
• Health & wellness allowance
• Monthly profit sharing
• Sales, AI, and Operations upskilling
• Dedicated Success Manager and long-term placement support