[Hiring] Logistics Analyst @ICF

Role Description

ICF is seeking a Logistics Analyst to plan and coordinate travel, meeting, and event logistics for federal scientific peer-review panels, workshops, conferences, and program meetings. This role supports project managers and senior logistics analysts and serves as a participant-facing point of contact before, during, and after events. The position focuses on meeting and participant logistics, not materiel or supply-chain movement, and is contingent upon contract award.

The Work:

• Determine and coordinate logistical requirements for small- to moderate-size in-person, virtual, and hybrid peer-review meetings and other program events.
• Support site selection, participant communications, transportation and ticketing, lodging, per diem, honoraria, reimbursements, meeting materials, and on-site or virtual event execution.
• Maintain accurate records, respond to participant needs, and work with senior logistics staff, project managers, and government stakeholders to keep activities on schedule.

Key Responsibilities

• Determine and document logistical requirements for assigned small- to moderate-size scientific peer-review panels, workshops, conferences, and program meetings.
• Develop and carry out event plans, schedules, checklists, meeting-material processes, and participant-support procedures under the direction of project managers and senior logistics analysts.
• Support site selection and coordinate meeting facilities, room configurations, virtual platforms, audiovisual services, accessibility needs, lodging, and other event resources.
• Arrange participant transportation and ticketing and provide travelers with accurate itineraries, schedules, instructions, and other logistical information.
• Coordinate per diem provisioning, panelist and reviewer honoraria, and participant reimbursements in accordance with established procedures.
• Serve as a primary logistics point of contact for reviewers, panelists, speakers, vendors, project team members, and other participants before, during, and after events.
• Provide on-site or virtual event support, respond to participant questions, resolve routine logistics issues, monitor schedule and cost risks, and promptly escalate unusual or challenging requirements.
• Maintain accurate participant rosters, itineraries, travel records, payment documentation, schedules, trackers, action items, and event files.
• Collaborate with project managers, senior logistics analysts, solicitation specialists, support scientists, technical teams, and government stakeholders across concurrent review activities.
• Complete post-event documentation, reconcile logistics and payment records, and support follow-up and closeout activities.

Qualifications

• High school diploma or GED and 5 years of meeting and conference planning and support experience; OR
• College degree and at least 1 year of meeting and conference planning and support experience.
• Willingness and ability to travel domestically, including overnight travel, and provide on-site event support when required.
• Must successfully complete a federal background investigation and obtain and maintain a Personal Identity Verification credential for required facility and system access.

Requirements

• Strong organizational and time-management skills, with attention to detail when managing assignments, schedules, participant information, travel documentation, payment records, trackers, and event files.
• Clear and professional written and verbal communication, with a strong customer-service orientation when working with reviewers, panelists, travelers, vendors, government stakeholders, and delivery teams.
• Working knowledge of Microsoft Office or Microsoft 365 tools used to maintain correspondence, spreadsheets, schedules, and status information.
• Sound judgment and discretion in resolving routine logistics issues, escalating exceptions, and handling confidential, financial, personally identifiable, or pre-decisional information.

Preferred Skills and Experience

• Experience coordinating participant travel or event logistics, including transportation, ticketing, lodging, meeting facilities, per diem, honoraria, or reimbursements.
• Experience supporting scientific or technical peer-review panels, merit-review activities, grant programs, or other federal research and science programs.
• Experience with federal travel procedures, event-management platforms, virtual meeting tools, or peer-review and grants-management systems.
• Experience supporting multiple meetings or events with overlapping schedules and deadlines.

Pay Range

The pay range for this position based on full-time employment is: $89,649.00 - $152,404.00.