[Hiring] Lease Administration Manager @United Smart Tech

Role Description

The Lease Administration Manager for the U.S. Retail Portfolio (Remote) is responsible for ensuring accuracy in lease administration from the moment a lease is signed through every rent payment, audit, and renewal.

• Lease abstraction: Turn every new lease and amendment into clean data in the lease database, covering rent and escalations, CAM/tax/insurance terms and caps, options, notice windows, exclusives, and co-tenancy.
• Critical dates: Manage the calendar for options, renewals, kick-outs, TI deadlines, insurance renewals, and estoppels to avoid missed dates that cost money.
• Pre-payment billing review: Check base rent, CAM, taxes, insurance, and percentage rent against the lease; build the monthly payment file for Accounting and clear exceptions with landlords.
• CAM and tax recovery: Work with the outside audit firm to validate findings against lease language, decide on claims to pursue, negotiate with landlords, and track approved claims to credits or refunds.
• Insurance and compliance: Issue certificates of insurance to meet lease requirements and keep W-9s and landlord records current with verified controls on banking changes.
• New stores and landlord relations: Set up rent at commencement, file TI allowance draw packages, enforce landlord obligations, and serve as the day-to-day contact for property managers.
• Reporting and building the function: Maintain the lease database as the source of truth, produce recurring reports (critical dates, rent roll, occupancy cost, audit savings, insurance compliance), and write SOPs.

Success in the role is defined by:

• First 30 days: Learn the portfolio and systems, take over COI issuance, and shadow the monthly rent run.
• Days 31–60: Own the monthly rent validation end to end, clear the abstraction backlog, and create a clean critical date report.
• Days 61–90: Manage the audit firm relationship, run a full reconciliation cycle, and propose the scope for the Associate role.

Qualifications

• 4+ years in U.S. retail or commercial lease administration, lease accounting, or property accounting; experience with multi-site, restaurant, or franchise portfolios is a plus.
• Ability to read a U.S. shopping-center lease and abstract it accurately, including CAM caps, exclusions, tax and insurance pass-throughs, options, and notice provisions.
• Skill to read a landlord's year-end reconciliation against the lease, spot improper charges, and maintain a position with landlords or audit firms.
• Experience managing certificates of insurance against lease-specific requirements.
• Advanced Excel skills.
• Strong written and spoken English for direct correspondence with U.S. landlords and property managers.
• Exceptional accuracy and comfort owning a deadline calendar.
• Reliable high-speed internet, a quiet workspace, and availability for Central Time overlap.

Requirements

• A degree in Accounting, Finance, Real Estate, Business, or Law (nice to have).
• Experience with a lease administration platform (Yardi, MRI, Visual Lease, Lucernex, or similar) (nice to have).
• Experience with e-signature tools, project-tracking tools, and an ERP/AP system (nice to have).
• Experience with new openings and TI collection (nice to have).
• Experience working with a U.S. team from offshore (nice to have).

Benefits

• Ownership of a function with measurable results: dollars recovered and dates protected.
• Clear growth path from sole owner to leader of a small team.
• Direct collaboration with U.S. real estate, construction, and finance leadership.

How to apply

Send your CV along with two or three sentences on a CAM, tax, or billing error you caught and what it recovered. There are no wrong answers, and it helps us spot candidates who've done the work.

Company Description

Anywhere Talent is proud to be an equal opportunity workplace. We are committed to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

Join Anywhere Talent and play a pivotal role in empowering businesses with your expertise. Let’s create partnerships that drive success together! Apply now and embark on a rewarding journey with us!