[Hiring] Lead Administrative Assistant @RISE INC FAMILY

Role Description

Your role as the Lead Administrative Assistant will help support Assistant Directors and Recruiter with leadership to the Administration Assistant statewide. This role will provide you with experience in developing your leadership, building professional relationships, direct impact with processes and workflows and quality assurance. Your role can be performed from any RISE location and will serve receive a wage increase for taking on new leadership and team duties. Your position will work side by side with the Recruiter and receive regularly training and coaching to develop further in this role.

Essential Job Functions:

• Responsible to coach and train newly onboarded Administrative Assistants (AAs), in tandem with Supervisor and Recruiter.
• Collaborate with the State Recruiter to develop and implement strategic trainings for AAs statewide.
• Develop and maintain supportive relationships and professional boundaries with all employees, including AAs, and management.
• Provide feedback, mentorship, and retraining to AAs as appropriate.
• Continually look for ways to develop and improve systems to increase efficiency, and statewide collaboration.
• Assist in running statewide driving and background checks, as Lead QED.
• Maintenance of various types of files and documents.
• Assist with hiring of new staff, including recruitment, managing applications & inquiries and processing new hire paperwork.
• Work with payroll department regularly.
• Run monthly reports, other tasks, and projects, as assigned.
• General administrative duties, such as mailing, copying, filing, faxing, phone, etc.
• Answer phones, greet walk-ins and assist as needed.
• Conduct new employee onboarding and pre-service training.

Qualifications

• Proven experience working as an Administrative Assistant with RISE.
• Excellent interpersonal, customer service skills and professional phone etiquette.
• Ability to communicate effectively (verbal & written).
• Ability to use up to date computer programs, including Microsoft Office & Windows.
• Strong multi-tasking and prioritization skills.
• Strong problem-solving ability.
• Ability to meet deadlines.
• Excellent organizational skills.
• Attention to detail and follow up.
• Ability to maintain strict confidentiality, and a strong sense of professionalism.
• Experience with advertising and recruiting.
• Work well independently and with teams.
• Self-motivated.

Benefits

Perks for All:

• Competitive pay.
• Meaningful Work.
• Employee Assistance Program.
• Premium Holiday Pay.
• Educational Assistance.
• Mileage Reimbursement.
• Retirement Plan with company match.

Additional Benefits for Full Time:

• Medical/Dental/Vision.
• HSA/FSA.
• Short & Long Term Disability.
• Life Insurance.
• Vacation/Sick.
• 15 Paid Holidays.
• Paid Parental Leave.
• Paid Bereavement Leave.
• Tenure Bonuses.