[Hiring] Administrative & Bookkeeping Assistant @Pavago

Role Description

At Pavago, one of our clients is hiring an Admin Assistant to support the financial and operational backbone of a growing, service-driven business. This is not a traditional administrative role. You’ll play a key role in maintaining accurate financial records, supporting bookkeeping and payroll, managing inventory, coordinating vendors, and keeping day-to-day operations organized and running smoothly.

You’ll work across:

• Bookkeeping
• Inventory management
• Vendor coordination
• Payroll support
• Financial documentation
• Operational reporting

If you’re detail-oriented, organized, and enjoy creating structure through systems and processes, this role is built for you.

Qualifications

• 2+ years of experience in bookkeeping, accounting support, financial administration, and administrative operations.
• Hands-on experience with inventory management and vendor coordination.
• Proficiency with QuickBooks, Square, and similar accounting or payment platforms.
• Advanced Microsoft Excel or Google Sheets skills.
• Strong written and verbal English communication.
• Excellent organizational and time-management abilities.
• Ability to work independently in a remote environment.

Requirements

• Experience supporting small businesses, creative agencies, or service-based companies.
• Familiarity with U.S. bookkeeping practices, small business tax documentation, payroll processing, and vendor contract management.
• Experience with inventory management software.
• Experience creating SOPs and operational documentation.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Bookkeeping or accounting certifications are a plus.

Benefits

• Blend of finance, operations, and administrative ownership.
• Direct impact on the company’s operational efficiency.
• Opportunity to improve systems and processes.
• Fully remote environment with long-term growth potential.
• Exposure to multiple areas of business operations.
• Clear career progression into Operations Coordinator, Office Manager, Accounting Coordinator, or Operations Manager.

Interview Process

• Application Review
• Spark Hire Intro Video (3–5 minutes)
• Recruiter Interview
• Practical Assessment (Bookkeeping or Inventory Management Scenario)
• Final Client Interview
• Offer & Background Verification

What Happens After You Apply

Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. This short, self-recorded video is the final step that completes your application and can be recorded whenever it’s convenient for you. Instead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team.

This helps hiring managers evaluate your communication style early, making future interviews more meaningful and reducing unnecessary interview rounds. Don’t overthink it—you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed. Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.

Apply Now

If you’re an organized operations professional with strong bookkeeping skills, a passion for accuracy, and experience managing inventory and vendor relationships, we’d love to hear from you. Apply today and help build the operational foundation that keeps a growing business running smoothly.