[Hiring] Interim Executive Assistant to the CEO @Muck Rack

Role Description

We’re seeking an experienced Interim Executive Assistant to support the CEO and ensure seamless day-to-day operations of the Office of the CEO. This role is focused on maintaining continuity, managing logistics, and enabling efficient executive operations during a transitional period.

What You’ll Do

• Calendar & Schedule Management
  • Own and audit recurring internal and external meetings on the CEO's calendar
  • Coordinate with internal leads to manage invites and digital meeting links
  • Proactively identify and resolve scheduling conflicts, communicating alternatives to department heads and key stakeholders
• Executive Event Logistics
  • Manage end-to-end logistics for quarterly leadership sessions, including venue coordination and hospitality
  • Own logistics and multi-stakeholder coordination for quarterly governance sessions
  • Handle registration, flights, hotels, and on-site scheduling for major industry events and professional forum engagements
• Systems & Tools
  • Manage communication across Slack channels
  • Maintain secure credential management via a dedicated password vault
  • Leverage Google Workspace (Calendar, Drive) at an expert level for scheduling and resource management
• Judgment & Problem-Solving
  • Operate with a high degree of independence, consulting internal EA procedures and documentation before escalating
  • Partner with designated business leads on decisions that require strategic input

Qualifications

• Proven experience supporting C-suite executives in a fast-paced, high-demand environment
• Strong experience managing complex calendars, travel, and multi-stakeholder coordination
• High level of discretion and professionalism when handling sensitive information
• Exceptional organizational skills and attention to detail
• Ability to operate independently and prioritize effectively

Requirements

• Experience supporting executive teams during periods of transition or change
• Comfort managing international travel and cross-time-zone scheduling
• Strong communication skills with the ability to work across senior stakeholders

Benefits

• Remote Work, Forever
• Fully distributed team with a permanent remote setup
• Home office stipend, phone and internet reimbursement, coworking membership
• Virtual and in-person team bonding (lunches, events, competitions)
• Transparent & Fair Compensation
• Competitive geo-neutral pay in the U.S.
• Annual reviews to ensure equity and market alignment
• Standardized bonus or commission structure
• 401(k) with employer contributions
• Equity opportunities
• Health & Wellness
• Comprehensive medical, dental, vision, disability, and life insurance for employees and dependents
• 100% premium coverage for individuals on high-deductible plans
• 24/7 Virtual Care and Employee Assistance Program
• Employer-funded HSA contributions and other pre-tax benefits
• Quarterly wellness stipend and free Headspace subscription
• Time Off & Family Benefits
• 4+ weeks of PTO, plus paid sick and mental health days
• 13 paid holidays with the option to swap for personal days
• Up to 16 weeks of fully paid parental leave
• Learning and Development
• Transparent pathways for internal mobility and promotion
• Bi-annual performance reviews, team workshops, and leadership training
• Unlimited access to Coursera and O’Reilly
• 2 additional PTO days annually for learning and development
• Inclusive, Customer-First Culture
• Commitment to equity and valuing diverse perspectives
• Agile, founder-led company focused on collaboration and innovation
• Trusted by 3,000+ companies worldwide