[Hiring] Information Processing Clerk @System4 Facility Services Management

Role Description

System4 Facility Services Management is seeking a detail-oriented and highly organized Information Processing Clerk to support daily administrative and data management operations. This role is responsible for accurately processing, verifying, and maintaining company records and information to ensure smooth internal operations and excellent service delivery to clients and franchise partners.

• Accurately enter, update, and maintain data in company databases and systems
• Process incoming documents, contracts, invoices, and service reports
• Verify information for accuracy and completeness
• Organize and maintain digital and physical records
• Generate reports and summaries as requested by management
• Respond to internal and external information requests in a timely manner
• Assist with compliance documentation and record retention procedures
• Coordinate with operations, accounting, and customer service teams to ensure accurate data flow
• Identify discrepancies and escalate issues when necessary

Qualifications

• High school diploma or equivalent required; associate degree preferred
• 1–2 years of administrative or data processing experience preferred
• Strong data entry skills with high level of accuracy
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Familiarity with CRM or database management systems is a plus
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion

Requirements

• Attention to detail
• Analytical thinking
• Organizational skills
• Reliability and accountability
• Ability to multitask in a fast-paced environment
• Team-oriented mindset