[Hiring] Head of Executive / Personal Assistant @Social Discovery Group

Role Description

We’re hiring a Head of Executive / Personal Assistant to support the founder and family end-to-end. You will manage calendar, travel, documents, vendors, budget, and personal tasks, while coordinating a team of 4 and driving operational and project work.

Ideal for candidates with experience supporting business owners or UHNW individuals, strong multitasking and decision-making skills, and a high level of service and confidentiality.

Your main tasks will be:

• Plan and prioritize to support founder’s goals
• Manage team operations and improve processes
• Coordinate personal assets (yacht, helicopter, vehicles)
• Track activities, reporting, and plan vs. actual performance
• Organise secretariat workflow and control task execution
• Hire and manage contractors and support staff
• Oversee asset maintenance, insurance, and related operations
• Manage documents: deadlines, renewals, submissions
• Own calendar: schedule meetings, prepare materials
• Run meetings: notes, follow-ups, execution tracking
• Handle budgeting, expenses, and financial reporting
• Organize travel (business, family, guests) incl. visas
• Coordinate relocations and logistics
• Support healthcare coordination
• Handle personal tasks and administrative matters

Qualifications

• Advanced calendar and meeting management
• Strong travel coordination (flights, trains, hotels, transfers, multi-stop itineraries)
• Vendor and contractor management
• Budget tracking and expense reporting
• Document tracking and administrative control
• Strong written and verbal business communication
• Proficiency in Excel / Google Sheets / Notion / task trackers / calendar tools
• Ability to build systems, trackers, checklists, and reporting from scratch
• English & Russian: professional working proficiency or higher (required)
• Experience handling confidential and sensitive information
• Strong prioritization and operational planning skills

Benefits

• REMOTE OPPORTUNITY to work full-time
• Vacation: 28 calendar days per year
• 7 wellness days per year (time off) that can be used to deal with household issues, to lie down and recover without taking sick leave
• Bonuses up to $5000 for recommending successful applicants for positions in the company
• 50% payment for professional training, international conferences, and meetings
• Corporate discount for English lessons
• Health benefits: up to $1,000 gross per year for self-purchase of health insurance or on doctor’s fees for yourself and close relatives (spouse, children)
• Workplace organization: reimbursement of workplace costs up to $1000 gross once every 3 years
• Internal gamified gratitude system: receive bonuses from colleagues and exchange them for merchandise, team building activities, massage certificates, etc.