[Hiring] Grants Writer & Contract Manager @Centering Healthcare Institute

Role Description

The Centering Healthcare Institute is recruiting a Grants Writer & Contract Manager (GWCM) to support CHI’s ambitious growth plan and focus on increasing institutional support. Reporting to the Sr. Manager of Philanthropy, the GWCM will be responsible for conducting the full range of activities required to prepare and submit timely, accurate, compelling, polished proposals (including budgets) to foundation, corporate, contract, and government sources. They will work closely with program directors to ensure the smooth development and execution of grant requests for proposals, reports, agreements, and compliance measures.

Key Responsibilities

• Grant Writing, Reporting & Contract Management (70%)
• Research and track upcoming grant opportunities that CHI qualifies for using several sources.
• Coordinate the development of grant requests by establishing timelines that outline tasks, assignments, and deadlines; meet all deadlines; facilitate timely communications with program leadership; collect grant submission materials from Programs and Finance.
• Draft and edit high-quality, compelling LOIs, grant proposals, grant reports, and acknowledgment letters.
• Collect data and study findings to support grant proposals and reports, ensuring compliance and regulatory requirements.
• Develop grant templates and master files, collect standard organizational attachments, and develop a range of resource tools for grant submissions.
• Copy, collate, package, and submit final grant materials per grant instructions and within funder deadlines.
• Work within funder online portals and maintain passwords for access.
• Liaise with funders as needed around grant reporting questions and grant submissions.
• Establish and maintain positive and professional working relationships with private grantors, corporate funders, and governmental agencies.
• Engage in donor relations with grant-related funder contacts, track acknowledgments, and execute thank you letters to funders.
• Meet with funders for unawarded grants and collect and track feedback for future submissions and improvement.
• Review, summarize, and track data on grant application outcomes.
• Oversee and track all grant milestones including proposals in development, proposals submitted to funders, proposals that have been issued or canceled, deliverable deadlines, and awards.
• Support communications around funder acknowledgment and grant announcements via the website, e-newsletters, and social media.
• Work with IT, Programs, and other departments on data collection efforts needed for completing reports and writing grant proposals.
• Maintain a reporting calendar and submit grant and contract proposals in a timely manner.
• Process Management (30%)
• Support the development and management of the CHI grants management program, including helping to build tools, processes, and infrastructure for grant and reporting processes.
• Work closely with grants and revenue team members in Accounting around grant allocations for expense and revenue based on grant contracts.
• Manage the full cycle of grant work at CHI from idea inception through reporting on awarded contracts.
• Launch and manage a cross-collaborative grants & contracts team, including regular meetings to decide on new grants, discuss potential contracts, and onboard team members managing the grants.
• Responsible for tracking programmatic funding needs and grants fundraising strategy.
• Research prospective grant sources (private, corporate, and government) compatible with CHI’s mission, values, and programs.

Qualifications

• 3-5 years of grant writing and reporting experience in a non-profit setting, preferably focused on Health, Birth, or Reproductive Equity.
• Experience managing 3-5 reports and grant submissions per month and over 50 contracts at a time.
• Expertise in contract tracking and contract compliance work.
• Strong written communication skills; demonstrated ability to write clear, structured, articulate, and persuasive proposals and reports.
• Ability to track and meet deadlines.
• Motivated self-starter with the ability to work independently with purpose and accuracy in a fast-paced environment.
• Experience with Salesforce is strongly preferred, and reporting databases such as Power BI are preferred.
• Experience developing new policies, processes, and tools.
• Strong project management skills.
• Demonstrate leadership ability, team management, and interpersonal skills.
• Exceptional process management skills.
• Possess a high level of personal integrity, good judgment, and maturity.
• Brings a collaborative and flexible style, with a strong service mentality; a team player committed to continuous professional development.
• Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems.
• Strong analytical skills.
• Motivated by the mission of CHI and the Centering model.

Skills

• Outstanding interpersonal, teamwork, and collaboration skills.
• Exceptional written and verbal communication skills.
• Strong communication, leadership, and team-building skills.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office and project management software (Asana, Monday.com or equivalent).
• Proficient in Instrumentl, Donor Search Platform.
• Demonstrated ability to maintain the highest ethical standards, including confidentiality and handling sensitive situations and information with discretion and diplomacy.

Working Conditions

• The Grants Writer & Contract Manager operates in a remote office-like environment.
• While adhering to a standard full-time work schedule, working irregular hours may be necessary.
• Regular check-ins via communication tools (e.g., Microsoft Teams, Zoom, email) are required to maintain alignment, productivity, and collaboration.
• Must be able to meet deadlines and deliver high-quality work without direct supervision.
• Up to 10% travel to various locations may be expected for attending conferences, staff meetings, and retreats.

Compensation and Benefits

• The salary range for the Grants Writer & Contract Manager role is $81,000-90,000, based on qualifications and years of relevant experience.
• CHI offers a comprehensive benefits package that includes health, dental, and vision insurance, paid holidays, a 401(k) retirement plan with a matched employee contribution of up to 6%, and flexible vacation time.

Vaccination Requirements

As a condition of employment, each candidate selected for employment will be required to have received at least one dose of a COVID-19 vaccination prior to the selected candidate’s start date and be fully vaccinated within 30 days from that date, unless approved for an exemption.

Equal Opportunity Employer

CHI is an Equal Opportunity Employer committed to a racially just, equitable, and inclusive workplace, actively seeking to build a diverse workforce that reflects the populations we aim to serve and the communities where we work.