[Hiring] Grants Manager @Vanderbilt University Medical Center

Role Description

A Grants Manager (GM) is part of the Office of Sponsored Programs-Pre-Award Shared Resource Service delivery team (OSP-SRS) whose mission is to provide the best possible customer service to the VUMC research community for frontline proposal and selected award management activities. Working in a high-volume, deadline driven, fast-paced, and dynamic team environment, the OSP-SRS is a group of professionals comprised of three teams, each structured with expertise focused in achieving departmental goals by providing services and support to an assigned portfolio with duties of a complex and confidential nature.

Hours: Monday - Friday, 8:00am - 5:00pm CST.

Qualifications

• Experience in research administration, including pre-award grants management within an academic or research setting
• 3+ years of experience preparing, coordinating, and submitting grant proposals to external sponsors
• Strong written communication skills, with the ability to draft and edit proposal materials, budget justifications, and reports
• Experience developing grant budgets and monitoring sponsored project spending for compliance and accuracy
• Exceptional attention to detail and ability to ensure completeness, accuracy, and adherence to sponsor and institutional requirements
• Strong work ethic with the ability to manage multiple deadlines and priorities in a high-volume environment
• Excellent interpersonal, communication, and collaboration skills; ability to work effectively as part of a team
• Proven ability to serve as a knowledgeable and responsive resource for faculty, providing high-touch support throughout the grant lifecycle
• Comfort working in a multifaceted central office environment, interfacing with departments, faculty, and institutional stakeholders across the organization

Requirements

• Monitor and understand funding mechanisms to assist PIs in determining requirements, deadlines, and time management for responses to PAs/RFAs or general application submissions in a proactive manner
• Coordinate multiple applications under absolute deadlines
• Prepare proposals within parameters of sponsored research guidelines. Oversee and communicate submission process; resolve issues relating to proposal preparation and submittal of grant and contract activity
• In collaboration with PI, develop, prepare, revise, and finalize project budgets, and assist with budget justifications
• Serve as a collaborative, professional liaison and active partner between PI, research groups, and other departmental staff related to grant or contract submissions
• Assemble documents in required electronic formats within application tools prior to submission
• Assist PI with electronic submission process
• Prepare other support and various ancillary data/documentation as required throughout the grant life cycle
• Responsible for processing annual progress reports (RPPR’s) for review through the necessary channels for central office review and submission (NIH Commons, Coeus, PEER)
• In collaboration with PI, following the terms and conditions, monitor and identify the need and take immediate action to process any required prior approval documentation through the appropriate teams/channels for review and submission to the sponsoring agency
• Keep abreast of new/updated internal/external policies, procedures, deadlines, and timeframes by working closely with central administrative offices. Communicates such updates to faculty and research staff
• Attend educational training offered by the Office of Sponsored Programs, Learning and Development, as well as reading online/published materials (i.e.: NCURA newsletter, NIH online updates)
• Advise on issues requiring specific grant administration expertise
• Serve as a frontline resource on subject area to principal investigator and research staff

Benefits

• Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
• At our growing health system, we support each other and encourage excellence among all who are part of our workforce.
• High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities

• Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.
• Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment.
• Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.
• Team Interaction: Provides informal guidance and support to team members.

Core Capabilities

• Supporting Colleagues: Develops Self and Others, Builds and Maintains Relationships, Communicates Effectively.
• Delivering Excellent Services: Serves Others with Compassion, Solves Complex Problems, Offers Meaningful Advice and Support.
• Ensuring High Quality: Performs Excellent Work, Ensures Continuous Improvement, Fulfills Safety and Regulatory Requirements.
• Managing Resources Effectively: Demonstrates Accountability, Stewards Organizational Resources, Makes Data Driven Decisions.
• Fostering Innovation: Generates New Ideas, Applies Technology, Adapts to Change.

Position Qualifications

• Relevant Work Experience: 3 years
• Education: Bachelor's

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.