[Hiring] Grants & Development Coordinator @Whole Woman's Health LLC

Role Description

The Grants & Development Coordinator is a key member of the Development Team, working closely with the Development Director, Managing Director, and the entire WWHA team. This dynamic position is responsible for managing grant processes and supporting the advancement of the overall development and fundraising efforts. The successful candidate will demonstrate strong writing, analytical, and project management skills, along with a passion for WWHA’s mission.

This is a remote position, but you must reside in Virginia for consideration. Preference will be given to those located in Charlottesville.

Essential Duties and Responsibilities

• Grant Proposal Development and Management
  • Identify and research local, state, and federal funding opportunities.
  • Prepare, organize, and submit grant proposals, Letters of Inquiry (LOIs), narratives, and budgets in collaboration with program, finance, and development staff.
  • Maintain a master calendar for grant deadlines and reporting requirements.
  • Oversee compliance, including outcome measurement, budget reconciliation, and timely submission of progress reports and supporting documents.
  • Build and sustain strong relationships with institutional funders and strategic partners.
  • Coordinate site visits, facilitate grant contracts/agreements, and ensure proper acknowledgment of funders through various channels.
• Donor Development and Stewardship
  • Assist in managing and nurturing donor relationships by preparing and sending acknowledgment letters and targeted outreach materials, such as welcome packets, program updates, advocacy briefings, and holiday cards.
  • Conduct ongoing prospect research to identify and engage potential donors, including individuals, foundations, businesses, and corporations.
  • Support the development of mission-based, donor-centric appeals and fundraising strategies across multiple channels, including digital campaigns and special events.
• Database Management and Communications
  • Manage donor records and track donations using our CRM system, ensuring data integrity through regular reporting and updates.
  • Monitor key dates for grant reporting and submissions as well as renewals and expirations for recurring individual donors.
  • Collaborate on drafting communication materials for funders that highlight WWHA’s clinics, advocacy efforts, and program successes.
  • Assist in the creation of presentations and informational resources for diverse audiences, ensuring messaging aligns with WWHA’s strategic goals.

Qualifications

• Bachelor’s degree or equivalent experience in nonprofit administration, grant writing, or fundraising; 3+ years of relevant experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM/donor management systems. Experience with platforms like Bloomerang is a plus.
• Excellent written and verbal communication skills, with the ability to craft persuasive, clear, and engaging content for varied audiences.
• Strong project management capabilities with the ability to prioritize multiple tasks and meet deadlines under minimal supervision.
• Demonstrated passion for reproductive justice, a commitment to quality abortion care, and an alignment with WWHA’s mission and values.

Requirements

• Must possess the ability and capability to perform any task in the office.
• Must have excellent visual and hearing acuity.
• Must be able to cope with the reduced social interaction and contact.
• Must be self-disciplined and not be distracted from working, be able to complete the expected working hours, and be able to work without direct supervision.
• Must be able to arrange their family or other commitments to facilitate a suitable working regime and environment.
• Must have good communication skills including written and verbal reporting.
• Where necessary, must be willing and able to use new or different communications and IT equipment.

Benefits

• A competitive salary, commensurate with experience, plus potential performance-based bonuses.
• Eligible to enroll in medical, dental, and vision insurance offerings, as well as voluntary life and disability insurance.
• 401(k) plan with a 3% company match.
• Two weeks starting paid personal time off, increasing with tenure, plus seven paid holidays.
• Flexible work hours and family support programs.
• Company laptop and cell phone provided by employer.
• Employee Assistance Program (EAP), offering 24/7 counseling, travel assistance, medical bill advocacy, life planning, and legal resources.
• Basic Term Life and AD&D Insurance with $25,000 in coverage.
• Additional perks, including employee discounts, and virtual team-building activities.
• A corporate culture/environment that is diverse, stimulating, and comprised of passionate and dedicated people.