[Hiring] Grants and Contracts Administrator @Duke University

Role Description

This position has the option to be 100% remote. Candidates must reside in one of the approved states for remote work, which can be viewed here .

This position will be located within the School of Medicine Shared Research Administration Resource Group and will play an active role in working with specifically identified departments to manage their portfolio of grants and contracts.

• Pre-award activities include assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals.
• Ensure all applications and contracts meet agency and university guidelines and published time tables and deadlines.
• Ensure proposals are entered and routed in a timely manner for further review.
• Post-award activities include detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements.
• This position is responsible for managing and overseeing an assigned portfolio of complex grants and contracts using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.

Qualifications

• Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred.
• Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (online), Basic Compliance (online), Duke Human Research Training (online), Budget Development and Negotiation Training, and Industry Funded Clinical Research—Process for Contracts within first six months of hire is required.
• Successful completion of the Research Administration Academy (RAA) is expected.
• No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position.

Requirements

• Ability to analyze data and formulate conclusions.
• Ability to learn changing technologies related to grants and contracts management.
• Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point).
• Ability to communicate both verbally and in writing with all levels of the organization.
• Ability to manage and prioritize multiple projects/tasks simultaneously.
• Ability to create verbal and written reports.
• Knowledge of federal rules and regulations relating to research grant and/or contract activity.
• Knowledge of Duke University policies and procedures relating to grant and contracts activity.
• Knowledge of Duke University processes, systems and offices related to and/or involved in grant and contract submission and management.
• Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards.
• Understand and be able to apply costing rules and regulations to federally funded projects.
• Experience with/Ability to perform required functions in SPS, R3, grants.duke and SES relating to assigned duties.
• Understand financial processes and controls including the reconciliation process.

Benefits

• Duke University provides an annual base salary range for this position as USD $61,026.00 to USD $98,838.00.
• Duke provides comprehensive and competitive medical and dental care programs.
• Generous retirement benefits.
• A wide array of family-friendly and cultural programs to eligible team members.

Company Description

Duke University School of Medicine is the youngest of the nation's top medical schools, ranked sixth among medical schools in the nation. The School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced.

• Composed of more than 2,600 faculty physicians and researchers.
• Nearly 2,000 students and more than 6,200 staff.
• Part of Duke Health, a world-class academic medical center.
• Encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, and more.