[Hiring] Grant Specialist @Boys & Girls Clubs of America

Role Description

Under the supervision of the Director, GA Alliance, the Grants Specialist is responsible for performing a variety of data entry and fiscal reporting duties & site visits, as well as other administrative tasks in support of the GA Alliance of Boys & Girls Clubs. This position ensures grants are administered to member Boys & Girls Club Organizations (Clubs) across Georgia, ensuring timely and appropriate disbursements of allowable expenditures in accordance with applicable federal government regulations and guidelines, and the terms of the federal grant awards.

• Generate error-free communications, emails, letters, and reports, including but not limited to grant activation and closeout, and e-mails to Clubs.
• Knowledgeable of overarching guidance and the 2CFR200- Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and other applicable federal or state and organizational requirements (programmatic and fiscal) applicable to grants.
• Knowledgeable of stated grant and project expenditure guidelines of each funder.
• Monitor & Evaluate Program Quality: Conduct assessments using approved standards and outcome metrics to ensure compliance and effectiveness.
• Analyze & Report Outcomes: Collect and interpret data on youth engagement and achievement; prepare reports for stakeholders and audits.
• Implement Continuous Improvement: Develop and execute strategies to enhance program quality based on evaluation findings and best practices.
• Provide support as needed during technical assistance workshops on project programs, budgets/expenditures to Club staff.
• Analyze expenses to assess appropriate relation to funded project, allowable costs, and audit risk of grant sites.
• Produce reports or workbooks necessary for tracking, reporting and compliance of the grant activities.
• Prepare all approved financial reports for distribution to grant office portal and filing.
• Monitor progress of grants and advise the Director and Specialists of non-compliant organizations.
• Manage designated Portal and/or create/support excel workbook reporting process and updates.
• Responsible for ensuring all data, files, related documents, and records are accurate, up-to-date, and properly maintained.
• Assist with reconciliation of Alliance grant expenditures to the general ledger on an ongoing basis.
• Assist with preparation of Annual Meeting, State Youth of the Year celebration and other event planning as needed.
• Facilitate communication with organization(s) regarding Alliance financials, site visits to Clubs.
• Support and participate in scheduled site visits for audits and reviews as needed.
• Support & participate in the coordination of committee meetings as assigned.
• Assist with preparation of Annual meeting, State Youth of the Year celebration and other event planning as needed.
• Support annual Alliance organizational registration with Secretary of State’s office.
• Provide administrative support to GA Alliance team as needed.

Qualifications

• Bachelor’s degree or education/experience equivalency.
• Minimum of three years general administrative/office support experience in a corporate environment or office setting.
• Prior fiscal support experience with expense tracking, grant budgets and/or auditing preferred.

Requirements

• Ability to comprehend and apply complex federal government regulations and guidelines.
• Demonstrated high standards of ethics and integrity.
• Intermediate Microsoft Word and Access skills; highly proficient in Microsoft Excel and Outlook.
• Demonstrated excellence in customer service support.
• Sound judgment; highly organized in all ways.
• High level of accuracy and attention to detail.
• Ability to work well under pressure.
• Excellent written, verbal and interpersonal communication skills.
• Ability to articulate clearly with diplomacy, tact and conciseness.

Benefits

• Remote position, Normal Office Environment.
• Participate in on-site visits - Less than 20% travel expected.