[Hiring] Global Meetings & Events Senior Associate, Meeting Planning @Amgen

Role Description

Join Amgen’s Mission of Serving Patients. In this vital role, you will support complex high-visibility programs and own assigned operational workstreams under the Manager’s overall program leadership and sponsor partnership. The role focuses on:

• Cvent registration
• Attendee-facing event apps
• Communications
• Logistics
• Onsite support

The Senior Associate keeps deliverables on track, maintains accurate program information, raises risks early, and brings forward practical solutions. Success requires strong organization, discretion, attention to detail, and consistent follow-through.

Responsibilities

• Support assigned programs from planning through post-event closeout, managing key workstreams and communicating progress, risks, and priorities.
• Maintain timelines, agendas, action logs, and planning materials; coordinate meetings and track follow-up actions.
• Proactively identify challenges and recommend solutions to ensure successful program delivery.
• Build and maintain Cvent registration sites and event apps.
• Manage registration, attendee communications, event content, agendas, and reporting.
• Monitor attendee data, resolve routine technical issues, and leverage approved AI and automation tools to improve efficiency.
• Coordinate attendee communications, travel information, accommodations, transportation, and event materials.
• Support onsite registration, check-in, attendee services, and logistics execution.
• Resolve routine issues and escalate complex concerns as needed.
• Collaborate with internal stakeholders, administrative partners, and external suppliers to ensure seamless event execution.
• Coordinate deliverables across functions including IT, Security, Communications, Finance, Procurement, and Legal.
• Support venue selection activities, site visits, and venue-related planning.
• Track budgets, supplier costs, purchase orders, and event expenses, escalating variances as needed.
• Support invoice processing, reconciliation, and financial documentation.
• Maintain accurate event records and ensure compliance with company policies and applicable regulations.
• Collect attendee feedback and support post-event evaluations.
• Recommend process enhancements, automation opportunities, and best practices to improve event planning and execution.
• Partner with team members to promote knowledge sharing and operational continuity.

Qualifications

• Master’s degree
• OR Bachelor’s degree and 2 years of corporate event management, ideally within life sciences or highly regulated industries experience.
• OR Associate’s degree and 6 years of corporate event management, ideally within life sciences or highly regulated industries experience.
• OR High school diploma / GED and 8 years of corporate event management, ideally within life sciences or highly regulated industries experience.

Requirements

• Bachelor’s degree in hospitality, business, communications, event management, or a related field; equivalent experience considered.
• 2–3 years of experience in corporate or agency meeting planning, registration, event operations, or related work.
• Experience coordinating multiple workstreams and deadlines with accuracy and attention to detail.
• Demonstrated initiative, resourcefulness, sound judgment, accountability, and solutions-oriented communication; able to adapt to changing priorities and collaborate across functions.
• Strong service orientation and discretion; proficiency with Microsoft Office, including Excel and PowerPoint.
• Hands-on experience creating online registration sites and attendee-facing event apps; Cvent experience is strongly preferred.
• Approximately 30% travel for onsite support, with occasional evening or weekend work based on program needs.
• Experience supporting complex, executive, or high-visibility programs.
• Familiarity with project management tools, virtual or hybrid meeting platforms, and approved AI or automation tools.

Benefits

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts.
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan.
• Stock-based long-term incentives.
• Award-winning time-off plans.
• Flexible work models where possible.