[Hiring] Federal Senior Specialist Subcontracts Administrator @Maximus

Role Description

Serve as the primary liaison for subcontractors and assigned projects, balancing project requirements, compliance, and capture activities. Lead negotiations, oversee project completion with minimal oversight, and maintain strategic relationships with partners. Assist with influencing junior team members on procurement practices and federal standards, ensuring alignment with FAR and other federal contracting principles. Responsible for managing subcontract documentation in accordance with CPSR standards and audits.

• Compile, analyze, and maintain subcontract data and historical documentation.
• Identify and resolve complex subcontract issues independently, engaging stakeholders as needed.
• Prepare and administer subcontract awards, task orders, and modifications in line with government regulations and Maximus policies.
• Monitor subcontractor performance, addressing disputes, discrepancies, and performance issues.
• Evaluate subcontractor proposals based on pricing, capabilities, compliance, and performance history.
• Collaborate with project managers, procurement, and finance to align subcontracting strategies with project objectives.
• Represent the company with subcontractors, suppliers, and government representatives to support business goals.

Qualifications

• Bachelor's degree with 5+ years of experience.
• Advanced degree or professional designation preferred.
• Experience managing subcontracts under Prime contract awards, including Cost Reimbursable, Firm, Fixed Price, and Time & Material awards.
• Understanding of FAR/DFARS, NDA, TA best practices, and CPSR compliance.
• Proficiency in ERP systems (Coupa preferred), CLM systems, and Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to operate effectively in a fast-paced, matrixed environment with minimal oversight.
• Experience supporting Federal Civilian and DoD programs.
• Excellent communication, leadership, and problem-solving skills.
• Self-motivated with an ability to multi-task and make sound decisions in a timely manner.
• Handling complex subcontract negotiations and dispute resolutions independently in a highly technical environment.
• Working in diverse, high-expectation environments while collaborating across all organizational levels.
• Supporting CPSR-compliant audits and maintaining robust documentation.
• Experience working in a customer service-oriented team environment within a matrixed organization.
• Experience working in a fast-paced work environment with high expectations, significantly diverse assignments, and collaborative team settings across all levels.
• Significant experience with Contractor Purchasing System Review (CPSR) compliant policies and procedures and supporting audits.

Requirements

• Lead compliance tracking in all areas of performance required by the contracts and vendor agreements.
• Provide client, project, operations and corporate compliance reporting and analytics.
• Monitor and report on Service Level Agreements (SLAs).
• Meet with subcontractors, vendors and third party auditors.
• Develop business continuity, disaster recovery and document archiving reports.
• Oversight of external auditors and vendor quality assurance audits.
• Deliver regular compliance updates to project management.
• Ensure staffing/operations/quality management plans appropriately updated.

Benefits

• Health insurance coverage.
• Life and disability insurance.
• Retirement savings plan.
• Paid holidays and paid time off.