[Hiring] Facilities Coordinator @VetEvolve

Role Description

The Facilities Coordinator plays a critical role in ensuring the smooth operation and maintenance of VetEvolve’s veterinary clinics. This position is responsible for:

• Coordinating repairs
• Overseeing vendor relationships
• Tracking preventive maintenance (PM) schedules
• Maintaining accurate records of building assets

The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced, multi-site environment.

Key Responsibilities

Daily Duties:

• Review and triage incoming repair requests or service tickets.
• Assign tasks to internal technicians or external vendors.
• Manage supply orders and project logistics for facility technicians.
• Communicate repair and project status updates to clinic teams.
• Log work orders, costs, and outcomes in the tracking system.
• Monitor for emergency or safety-related issues and escalate as needed.

Weekly Duties:

• Run and review open work order reports; follow up on overdue items.
• Ensure PM visits are scheduled and completed on time.
• Evaluate vendor performance and resolve service delays.
• Update asset and vendor tracking databases.
• Review deferred maintenance list and prioritize action items.

Monthly Duties:

• Reconcile vendor invoices and ensure billing accuracy.
• Report on repair trends, spending, and key performance indicators (KPIs).
• Analyze PM compliance and forecast upcoming needs.
• Update capital planning list with new priorities.
• Conduct check-in calls with regional managers or practice leaders.

Qualifications

• 1+ years of experience in facilities coordination, vendor management, or related field.
• Strong organizational and communication skills.
• Proficiency in facilities management software and Microsoft Office Suite.
• Ability to manage multiple priorities across geographically dispersed locations.
• Experience in veterinary, healthcare, or multi-site operations is a plus.
• Service Channel experience.

Company Description

VetEvolve is a network of veterinary practices built to support the people delivering care and the practices they lead. We combine clinical insight with operational strength to give our teams the support, tools, and structure they need to thrive, without losing what makes each practice unique. We are intentionally focused on growth, not as an end in itself, but as a way to strengthen our practices, expand access to care, and create more opportunities for our teams.

Guided by our values: Care First. Better Together. Grow Forward. Own It. We create an environment where veterinary professionals can do their best work, build meaningful careers, and deliver exceptional care. Growth with intention. Care without compromise.