[Hiring] Executive Support Senior Coordinator @American Chemical Society

Role Description

The Executive Support Senior Coordinator (ESSC) provides high-level executive coordination and administrative support to an assigned portfolio of Market Leaders or other Development leaders. Assignments may be market-focused or channel-focused, enabling leaders to engage effectively with external partners, prospects, stakeholders, corporate accounts, volunteers, and internal teams. The position manages complex calendars, prepares leaders and constituents for meetings and events, coordinates executive and constituent engagement, and ensures decisions, commitments, and follow-up actions move forward.

• Provides executive-level calendar and scheduling management for assigned Market Leaders or other Development leaders.
• Schedules meetings with external partners, prospects, stakeholders, corporate accounts, donors, board members, CEOs, volunteers, staff, and Executive Assistants.
• Resolves conflicts, confirms attendance and availability, and maintains accurate meeting and event schedules.
• Prepares and supports leadership meetings, external engagement, and strategic initiatives.
• Develops agendas, briefing materials, meeting packets, customized presentation templates, and background resources.
• Coordinates logistics, documents decisions, distributes action items, and schedules follow-up.
• Provides comprehensive market board management and support for market-focused portfolios.
• Coordinates recruitment, applications, onboarding, orientations, one-on-one meetings, meeting logistics, speakers, content, invitations, RSVPs, attendance, quorum tracking, and communications.
• Prepares board meeting materials and maintains board engagement information.
• Supports CEOs Against Cancer chapters by coordinating chapter meetings, events, networking opportunities, recruitment, onboarding, and communications.
• Provides executive assistant-type support for channel-focused portfolios.
• Supports a collaborative centralized service model by partnering with fellow Executive Support Senior Coordinators.

Qualifications

• Bachelor's degree preferred or a combination of education and relevant work experience.
• 3-5 years of experience supporting executives or senior leaders.
• Experience managing complex administrative coordination, supporting boards or volunteer chapters, and coordinating external stakeholder engagement.

Requirements

• Exceptional organization, attention to detail, follow-through, and time-management skills.
• Ability to anticipate needs, exercise sound judgment, maintain discretion, and handle confidential or sensitive information appropriately.
• Excellent written, verbal, listening, and interpersonal communication skills.
• Ability to build productive relationships and communicate effectively with various stakeholders.
• Ability to manage multiple complex priorities across an assigned leader portfolio.
• Strong meeting coordination, project organization, note-taking, action-item tracking, and follow-up skills.
• Proficiency in Salesforce data entry, Microsoft Office, and Microsoft 365 applications.
• Ability to support continuous improvement through feedback and process refinement.

Benefits

• Generous paid time off policy.
• Medical and dental benefits.
• Retirement benefits.
• Wellness programs.
• Professional development programs to enhance staff skills.