[Hiring] Executive Support & Communications Coordinator @Scale Army Careers

Role Description

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is seeking a highly organized and proactive Executive Support & Communications Coordinator to work closely with the Founder across executive support, communications coordination, project management, and marketing support initiatives. This role is designed to help maintain structure, organization, accountability, and execution across fast-moving priorities, projects, and internal workflows.

Location: Fully remote | 9 AM - 5 PM EST

Key Responsibilities

• Executive Support & Coordination
  • Provide direct support to the Founder across daily priorities and ongoing initiatives.
  • Manage scheduling, reminders, workflows, timelines, and task tracking.
  • Draft, organize, and manage professional email communications.
  • Prepare briefing notes, summaries, meeting materials, and internal documentation.
  • Track action items and ensure consistent follow-through across priorities.
  • Maintain organized files, resources, and operational documentation.
• Communications & Coordination Support
  • Support outbound communications, follow-ups, and coordination efforts.
  • Draft follow-up emails, meeting recaps, and communication summaries.
  • Coordinate scheduling and communication across internal teams and external contacts.
  • Maintain organized communication tracking and responsiveness.
  • Ensure professionalism, clarity, and consistency across written communications.
• Client & Supplier Coordination
  • Coordinate onboarding and training scheduling for supplier partners.
  • Organize materials, summaries, and updates for meetings and ongoing coordination.
  • Support communication between suppliers, partners, and internal teams.
  • Help ensure requests, follow-ups, and outstanding items are addressed promptly.
  • Coordinate closely with the Founder on sensitive or non-standard situations.
• Project Coordination & Organizational Support
  • Coordinate multiple projects and maintain visibility across timelines and deliverables.
  • Track deadlines, outstanding tasks, and ongoing initiatives.
  • Support workflow organization and operational structure improvements.
  • Help ensure accountability, responsiveness, and execution consistency across projects.
• Marketing & Content Support
  • Support execution and coordination of marketing initiatives and deliverables.
  • Assist with social media scheduling, email communications, presentations, and marketing assets.
  • Coordinate with designers, freelancers, and external marketing partners as needed.
  • Maintain content calendars, publishing schedules, and organized marketing workflows.
  • Ensure marketing materials and deliverables are completed on time.

Qualifications

• Experience supporting executives, founders, or leadership teams in fast-paced environments.
• Background in executive support, project coordination, communications, administrative support, or related roles.
• Experience coordinating marketing initiatives or communications workflows is preferred.
• Experience working with organizational and collaboration platforms such as Google Workspace, Slack, Notion, Canva, and CRM systems.

Requirements

• Strong organizational, multitasking, and project coordination abilities.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities while maintaining structure and responsiveness.
• Comfortable drafting professional communications and organizing workflows independently.
• Proactive, execution-focused, and highly dependable.

Opportunity

This is an exciting opportunity for a highly organized and proactive professional to work directly alongside company leadership in a fast-paced environment. The Executive Support & Communications Coordinator will play a key role in improving operational organization, communication flow, project coordination, and overall execution across the business.

Application Process

• Fill in the application form
• Record a video showcasing your skill sets