[Hiring] Executive Productivity & Life Admin Specialist @24-MAG

Role Description

We are sharing a specialised part-time consulting opportunity for professionals experienced in executive support, inbox management, calendar coordination, productivity systems, personal administration, and structured life-admin workflows. This role supports current and upcoming remote consulting opportunities focused on structured productivity review, inbox and calendar workflow analysis, commitment tracking, information organization, planning support, and high-quality project execution. Selected professionals will apply their executive support or productivity expertise to review realistic administrative scenarios, evaluate priorities and requirements, prepare structured written outputs, and support accurate, evidence-based life-admin workflow tasks.

Key Responsibilities

• Inbox Management & Commitment Tracking
  • Review productivity scenarios involving email triage, priority rules, commitment extraction, follow-up tracking, and communication workflows.
  • Evaluate inbox items against defined urgency, importance, stakeholder, deadline, and actionability criteria.
  • Support structured review of promises made, promises received, pending actions, and required follow-ups.
  • Prepare clear written outputs based on source materials, communication context, and defined rules.
• Calendar Coordination & Scheduling Review
  • Review scheduling scenarios involving calendar constraints, stated preferences, availability windows, meeting priorities, and feasibility requirements.
  • Evaluate proposed calendar actions against timing conflicts, travel time, preparation needs, and priority rules.
  • Support structured review of meeting plans, event schedules, rescheduling decisions, and calendar coordination workflows.
  • Identify missing information, scheduling conflicts, required confirmations, and expected next steps.
• Information Organization & Productivity Systems
  • Review information organization workflows involving file classification, photo organization, knowledge systems, project trackers, and taxonomy-based sorting.
  • Evaluate file structures, project trackers, classification outputs, and required-field lists against defined criteria.
  • Support structured review of productivity systems using tools such as Notion, Apple Notes, Evernote, Google Drive, iCloud, Gmail, Outlook, or similar systems.
  • Maintain accuracy, consistency, and professional judgment across submitted work.

Qualifications

• 3+ years of experience as an executive assistant, chief of staff, operations coordinator, productivity consultant, personal assistant, administrative manager, or similar high-context support professional.
• Experience with one or more areas such as principal-level inbox management, calendar triage, commitment tracking, personal knowledge systems, file organization, photo organization, project trackers, or administrative workflow design.
• Familiarity with tools such as Gmail, Outlook, Superhuman, Notion, Apple Notes, Evernote, Google Calendar, Google Drive, iCloud, Google Photos, Excel, Google Sheets, or similar productivity systems.
• Comfort reading and preparing life-admin artifacts such as triaged inboxes, commitment trackers, event plans, file taxonomies, project trackers, scheduling notes, and administrative summaries.
• Strong written communication skills and ability to explain productivity decisions clearly.
• Ability to follow structured instructions and produce evidence-based work.

Educational Background

• A degree or professional background in business administration, communications, project management, executive support, office administration, organizational management, or a related field is helpful.
• Equivalent practical experience in executive support, personal assistance, chief of staff work, productivity consulting, administrative coordination, or high-context support roles is also highly relevant.

Nice to Have

• Experience supporting executives, founders, senior leaders, or busy principals in high-volume administrative environments.
• Experience with inbox-zero systems, calendar optimization, commitment tracking, personal CRM workflows, or project management systems.
• Familiarity with Notion, Superhuman, Google Workspace, Microsoft 365, iCloud, Evernote, Apple Notes, or similar productivity tools.
• Experience organizing files, photos, notes, personal knowledge bases, or household/admin systems.
• Strong attention to detail in communication-heavy and schedule-heavy workflows.

Why This Opportunity

• Apply executive support and productivity expertise to structured remote project work.
• Contribute to high-quality inbox review, calendar coordination, commitment tracking, and information organization workflows.
• Work on flexible, project-based assignments aligned with your professional background.
• Use your administrative judgment in a focused, detail-oriented consulting environment.
• Remote structure with competitive hourly compensation.

Contract Details

• Independent contractor role.
• Fully remote with flexible scheduling.
• Part-time commitment depending on project availability.
• Competitive rates between $60–$85 per hour depending on expertise.
• Weekly payments via Stripe or Wise.
• Projects may be extended, shortened, or adjusted depending on scope and performance.
• Work will not involve access to confidential or proprietary information from any employer, client, or institution.

About the Platform

This opportunity is available through 24-MAG LLC. We connect experienced professionals with remote consulting opportunities across technical, evaluation, and project-based workstreams.