[Hiring] Executive & Personal Assistant - C-Suite Support @World Business Lenders, LLC

Role Description

In this role, you will provide comprehensive executive and operational support to the Chief Data & Analytics Officer (CDAO). In addition to traditional executive assistant responsibilities, you will support reporting workflows, coordinate cross-functional initiatives, and assist in preparing materials for senior leadership.

• Manage and maintain the CDAO’s calendar, including scheduling across multiple time zones
• Screen and prioritize emails, messages, and inbound requests
• Coordinate domestic and international travel, including detailed itineraries and logistics
• Prepare presentations and briefing materials (including working with dashboards and reports as needed)
• Support preparation and distribution of recurring reports and performance summaries
• Review reports and dashboards for completeness, consistency, and accuracy prior to distribution
• Help track and organize incoming analytics and reporting requests from stakeholders
• Ensure requests are clearly documented and aligned with business priorities
• Track and manage team initiatives, reporting timelines, and cross-functional deliverables via Monday.com
• Act as a liaison between teams and stakeholders to ensure alignment on priorities, timelines, and deliverables
• Summarize reports and key business updates into clear, concise briefings
• Prepare business cases and updates for leadership reviews and board-level materials
• Identify operational or reporting bottlenecks and escalate issues with recommended mitigation steps
• Assist in tracking documentation and compliance-related deliverables for the team
• Assist in coordinating with vendors, platform providers, and external partners
• Take notes during key meetings and ensure timely follow-ups on action items
• Handle expense reporting, invoice processing, and other financial matters
• Facilitate clear communication of directives, timelines, and expectations across stakeholders
• Assist with personal tasks as needed, maintaining a high level of trust and discretion

Qualifications

• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives (experience supporting data, technology, or analytics leaders is a plus)
• Bachelor’s degree in Business Administration, Accounting, or a related field (or equivalent experience)
• Exceptional English communication skills, both written and verbal
• Proven experience managing complex calendars and logistics across time zones
• Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment
• Demonstrated ability to handle confidential information with discretion
• Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams
• Strong Excel or Google Sheets skills required
• Comfortable working with reports, metrics, and structured data
• Experience supporting reporting or operational workflows is a plus
• Ability to summarize information clearly and effectively for senior stakeholders
• Comfortable working independently in a fully remote environment
• Must be sharp, polished, professional, and resourceful
• Impeccable diligence and attention to detail is required
• Must be flexible, adaptable, and responsive to frequent changes in priorities
• Strong problem-solving skills, including planning, coordination, and troubleshooting
• Financial and operational literacy, including experience with budgets and expenses
• Proactive mindset with a strong work ethic and high energy level
• Ability to manage multiple projects and meet deadlines consistently
• Evening/weekend “on call” availability required

Benefits

• Competitive USD Salary
• Enjoy Paid Time Off (PTO) after just 6 months of service
• This is a full-time opportunity
• Enjoy the freedom of a completely remote work environment!