[Hiring] Executive & Personal Assistant @Virtual Coworker

Role Description

• Manage calendars, appointments, meetings, and travel arrangements.
• Coordinate diaries for the family and business stakeholders.
• Organise emails, documents, and digital filing systems.
• Prepare reports, presentations, and correspondence as required.
• Screen and prioritise communications, ensuring timely follow-up on action items.
• Provide administrative support for multiple hairdressing salons and the launch of the women's hair loss supplement business, FOLIE.
• Assist with project coordination, task tracking, and business administration.
• Maintain and update task management systems such as ClickUp (or similar platforms).
• Liaise with suppliers, contractors, and external service providers.
• Support day-to-day business operations and ensure deadlines are met.
• Manage family schedules, appointments, and personal administration.
• Assist with household management and coordination of personal tasks.
• Set up and maintain new email accounts, calendars, and digital systems.
• Coordinate with IT support providers to resolve technical issues.
• Recommend and implement technology solutions to improve efficiency and organisation.
• Perform basic bookkeeping tasks using Xero.
• Process invoices, expenses, and maintain financial records.
• Assist with reconciliations and administrative financial reporting.
• Recommend workflow improvements, systems, and organisational processes.
• Identify opportunities to automate or streamline administrative tasks.
• Take initiative in improving productivity and operational efficiency.

Company Description