[Hiring] Executive PA & Bookkeeper @Time Personnel

Role Description

Are you highly organised Personal Assistant, confident with numbers, and able to thrive under pressure? Our client is seeking an exceptional Executive PA who can support two Directors, oversee finance administration responsibilities, and bring structure, accuracy, and efficiency to a fast-paced, high-pressure environment. This is an ideal opportunity for someone who combines strong financial and administrative skills with excellent organisational abilities, a proactive mindset, and the confidence to manage competing priorities with professionalism and composure.

Qualifications

• Solid, demonstrable bookkeeping experience and genuinely comfortable working with numbers
• Proven experience as a PA or Executive Assistant
• Highly computer literate and confident with spreadsheets, financial systems and office software
• Able to switch from a financial reconciliation to an urgent executive request and back again without losing accuracy
• Exceptionally organised, detail-oriented and methodical
• Able to handle pressure, interruptions and shifting priorities without becoming overwhelmed
• Thinks independently, uses initiative and takes responsibility for outcomes
• Proactive, resourceful and solutions-driven
• Exceptional communication skills both verbally and in writing
• Understands the importance of confidentiality, integrity and professional judgement

Requirements

• Managing diaries, meetings, appointments, travel arrangements and competing priorities
• Handling correspondence, calls, follow-ups and confidential information
• Preparing documents, reports, presentations and meeting notes
• Anticipating needs, identifying potential problems and taking initiative before being asked
• Keeping tasks, deadlines and moving parts under control in a busy, ever-changing environment
• Maintaining accurate financial records and day-to-day bookkeeping
• Processing and reconciling transactions, bank statements, accounts payable and receivable
• Preparing invoices, tracking payments and following up on outstanding accounts
• Managing expense records, supporting cash-flow monitoring and keeping financial documentation organised
• Assisting with monthly financial reporting and preparing information for accountants
• Maintaining accurate, up-to-date records and ensuring that nothing falls through the cracks

Benefits

• Salary: R negotiable dependent on experience

Company Description

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