[Hiring] Executive PA @West Coast Personnel

Role Description

We are seeking a Fully Remote Personal Assistant who will provide high-level administrative support to a UK company. Must be fully set up with a home office, back up power. The candidate will take responsibility for:

• Diary management
• Correspondence
• Meeting coordination
• Financial administration
• General office operations

The ideal candidate will be exceptionally organised, detail-oriented, professional and comfortable working with multiple digital platforms and business systems.

Fully remote position: Work from home.

Previous remote working experience is essential – candidates must have experience working in previous remote roles.

Working hours: UK business hours.

Qualifications

• Proven experience in a Personal Assistant, Executive Assistant or Senior Administrative Support role.
• Strong experience in diary and calendar management.
• Excellent written and verbal communication skills.
• Strong Microsoft Office / Microsoft 365 proficiency.
• Experience working with CRM systems and digital business platforms.
• Exposure to financial and general business administration.
• Excellent organisational and time-management abilities.
• Ability to work independently and manage competing priorities.

Requirements

• Exceptional organisational and administrative skills.
• High level of technological aptitude.
• Strong attention to detail and accuracy.
• Professional communication and interpersonal skills.
• Proactive problem-solving abilities.
• Ability to anticipate requirements and take initiative.
• High levels of confidentiality and discretion.
• Ability to work under pressure and meet deadlines.
• Strong multitasking and coordination abilities.

Benefits

• Market Related - Monthly

Company Description

Describe the business as a luxury real estate company, highlighting its involvement in the luxury property market.

Duties & Responsibilities

Key Responsibilities:

• Executive & Personal Assistance
  • Provide direct administrative and executive support to management.
  • Manage executive diaries, calendars, appointments and meetings.
  • Coordinate travel arrangements, accommodation and itineraries where required.
  • Prioritise daily tasks and manage competing deadlines.
  • Handle confidential information with discretion and professionalism.
  • Anticipate management requirements and provide proactive support.
• Diary & Meeting Management
  • Coordinate internal and external meetings.
  • Schedule appointments and manage meeting invitations.
  • Prepare meeting agendas, documentation and presentations.
  • Record meeting minutes and follow up on outstanding action items.
  • Ensure management is adequately prepared for meetings and commitments.
• Email & Correspondence Management
  • Manage incoming and outgoing correspondence.
  • Draft professional emails, reports, letters and business communications.
  • Screen and prioritise communications on behalf of management.
  • Liaise with clients, suppliers, service providers and other stakeholders.
  • Ensure timely follow-ups and responses.
• Financial & Administrative Support
  • Assist with invoices, quotations and expense claims.
  • Process and monitor financial documentation.
  • Assist with accounts administration and payment follow-ups.
  • Maintain accurate electronic records and filing systems.
  • Support reporting, budgeting and general financial administration.
• Technology & Digital Systems
  • Utilise Microsoft 365, including Outlook, Word, Excel and PowerPoint.
  • Manage CRM systems, databases and digital platforms.
  • Assist with document preparation, online research and data management.
  • Identify opportunities to improve administrative processes through technology.
  • Demonstrate confidence in learning and implementing new software and systems.
• Client & Stakeholder Liaison
  • Act as a professional point of contact for clients and business partners.
  • Coordinate communication between management and internal teams.
  • Maintain professional relationships with external stakeholders.
  • Ensure a high standard of customer service and communication.

Ideal Candidate Profile

The ideal candidate will be a confident, resourceful and highly efficient individual who can take ownership of administrative responsibilities while providing reliable support to senior management. They should be technologically savvy, comfortable navigating multiple systems, capable of handling financial administration and able to communicate professionally with clients and stakeholders. The successful candidate should not simply be an administrator but someone who can operate as a trusted right-hand support person to management.