[Hiring] Executive Coordinator @CommonSpirit Health

Role Description

As our Executive Coordinator, you will be a vital administrative and operational force, providing comprehensive support to executive leadership and ensuring seamless daily and strategic execution.

• Expertly manage complex calendars.
• Coordinate meetings/events.
• Prepare presentations and handle sensitive communications.
• Facilitate information flow and assist project tracking.
• Meticulously organize travel/expenses, proactively optimizing executive efficiency.

To be successful in this role, you will possess:

• Exceptional organizational skills.
• Meticulous attention to detail.
• Strong communication skills.
• Advanced software proficiency.
• A proactive mindset and ability to manage multiple priorities.
• Discretion, paramount to executive effectiveness.

• Coordinate and schedule all appointments and maintain an updated calendar for the CAO and the team.
• Coordinate various meetings, including scheduling required conference rooms, online meetings, and conference calls, as well as printed materials, audio-visual needs, food/refreshments if needed, and attendee support.
• Coordinate related schedule and execute all travel arrangements for the CAO and group travel, including expense reporting and reconciliation.
• Proactively coordinate and execute assigned project management tasks in support of the More In Common Alliance on behalf of the CAO and the team.
• Take dictation, type, and transcribe various documents, as assigned.
• Independently create and prepare letters, agendas, reports, forms, and other material in a timely manner, per request of the executives.
• Receive and screen visitors.
• Answer, screen, and place phone calls, providing assistance and solving problems when possible, or refer to others for appropriate action.
• Open, route, and/or handle incoming mail of the executives, and email as necessary; prioritize incoming information for timely and appropriate action.
• Attend selected committees as assigned, including Management Meetings, weekly Operations meetings, and Hospital Policy & Procedures Committee; coordinate preparation of agendas and minutes for distribution.

Qualifications

• Minimum of seven years experience in clerical and technical support.
• High School GED from an accredited school or institution and minimum of four (4) years experience in customer service and/or product/project planning capacity and communications, or
• High School Graduate from an accredited school or institution and minimum of four (4) years experience in customer service and/or product/project planning capacity and communications.
• Five years at the Executive Assistant Level.

Requirements

• Preferred: Bachelor's degree or experience may be substituted for college.
• Customer service oriented.
• Healthcare experience.

Company Description