[Hiring] Executive Coordinator @Resilient Strategies

Role Description

Are you an administrative artist, a conductor of calendars, a talented tasker? If your creative practice is an inbox flawlessly cleared, a perfectly executed board meeting, and a meeting schedule that actually makes sense, you might just be our next Executive Coordinator. The Executive Coordinator is a critical role within the #humblegenius team. This person is flexible, has impeccable time management skills, strong communication skills, and is gifted at administrative and operations tasks. This role provides the Executive Director with crucial logistical and administrative support, and supports multiple client and internal projects.

This position was designed to provide foundational support to organizational leadership, responsible for ensuring efficient coordination of their day-to-day operations and long-term milestones. These responsibilities may include:

• Creating administrative systems
• Preparing for presentations and organizing meetings
• Keeping track of key relationships, timelines, and deliverables

The Executive Coordinator will work with the broader team on organizational initiatives, events, and database management.

The ideal candidate is self-motivated, organized, and discrete, and possesses the ability to multitask while maintaining close attention to detail. The Executive Coordinator should be a proactive problem solver, seeking clarity around expectations and priorities. They should not only meet deadlines but anticipate them for others while maintaining and upholding leadership’s priorities with minimal supervision. Strong interpersonal and communication skills are key.

Qualifications

• A minimum of five years of experience in an administrative role supporting Senior Executive(s) or an Executive level office (social justice organization experience preferred)
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to manage and prioritize competing projects and multi-task across a broad spectrum of collaborators, based in various locations and working remotely
• Able to work independently with a proactive approach
• Excellent time management and organizational skills
• Proficiency with online office management software and tools; mail, calendar, drive, docs, and sheets
• Ability to handle confidential information responsibly
• Demonstrated commitment and experience working within racial justice, LGBTQ liberation, and gender justice organizations
• Demonstrated alignment with VCW’s mission and a strong commitment to racial and/or social justice
• Strong attention to detail

Requirements

• Track key development relationships and goals for individual cultivation, foundations, and clients
• Compile materials to support Development prospect meetings
• Assist with special events planning, preparation and execution, and processing of online RSVPs, including for funder briefings
• Support VCW’s Advisory Board of movement experts correspondence ensuring that Organizational information is shared and regular one on ones are able to happen
• Coordinate scheduling, meeting logistics, meeting decks, and presentations for members of the Advisory Board
• Work with the Executive Director to develop and disseminate agendas, remarks, notes, and follow up on action items
• Support the practice of data management; collecting, storing, organizing, securing, and using an organization's data safely and efficiently
• Participate in staff meetings, retreats, political education, and organizational planning
• Collaborate with staff across programs, communications, and operations to strengthen VCW's movement partnerships and engagement

Benefits

• Generous benefits package including 100% paid medical, dental, and vision
• Paid time off including holidays, sick time, and vacation

Company Description

Vision Change Win is a Black-led team of mostly queer and trans people of color dedicated to supporting organizations in fully manifesting their missions, visions, and values. Vision Change Win exists to support progressive grassroots and organizing groups to build the tools needed to create a more liberatory society. VCW delivers practical support to social justice organizations in the areas of:

• Organizational sustainability and resilience
• Political strategy
• Conflict transformation
• Transformative strategy
• Community safety

In this current political climate, the organization operates as both a strategic partner to social justice movements and leaders as well as a movement laboratory creating innovative programming to meet the needs of Left groups and to fight fascism.

VCW’s work is drawn from a long lineage of Black and Latinx revolutionary organizing and incorporates political frameworks, including racial justice, gender justice, LGBTQ liberation, prison and police abolition, and disability justice.