[Hiring] Executive Assistant to the CEO @HireHawk

Role Description

As Executive Assistant to the CEO, you will help organize and advance priorities across multiple companies, teams, and new ventures. This is a broad executive operations role, not a position limited to calendar and inbox management. You will coordinate people, projects, hiring initiatives, research, and follow-ups while stepping into operational gaps when something needs immediate attention. You will have significant autonomy, direct access to decision-making, and the opportunity to become a trusted partner to the CEO.

This is a full-time remote position working Monday through Friday during U.S. business hours. Priorities may shift quickly, so success requires strong judgment, calm execution, and the ability to turn loosely defined requests into clear next steps.

Responsibilities

• Turn the CEO’s priorities into clear action plans, owners, deadlines, and follow-up steps across multiple businesses.
• Keep important projects moving by identifying blockers, coordinating stakeholders, and ensuring commitments are completed.
• Build and maintain reliable systems for tracking projects, decisions, deadlines, open questions, and executive follow-ups.
• Move hiring priorities forward by coordinating job postings, sourcing, screening, interviews, candidate communication, and onboarding activities.
• Translate ideas and verbal requests into organized briefs, documents, workflows, and assignments that teams can execute.
• Create alignment between the CEO and teams across operations, finance, marketing, sales, recruiting, e-commerce, and other functions.
• Anticipate operational needs, surface risks early, and resolve routine issues before they require the CEO’s involvement.
• Prepare the CEO for meetings and decisions by organizing relevant context, documents, updates, and outstanding questions.
• Coordinate executive logistics, including scheduling, travel, reservations, communications, and time-sensitive requests when needed.

Qualifications

• At least 3 years of experience in executive assistance, executive operations, project coordination, operations support, or a similar role.
• Experience working directly with a CEO, founder, entrepreneur, or senior business leader.
• Strong project ownership, including the ability to track multiple priorities and follow through without repeated reminders.
• Excellent written and verbal English communication skills.
• Proven ability to research unfamiliar topics, evaluate options, and present information clearly.
• Sound judgment, discretion, and professionalism when handling sensitive business and personnel matters.
• Confidence using Google Workspace, Slack, spreadsheets, project management platforms, and modern AI or productivity tools.

Nice to Have

• Experience supporting an executive responsible for multiple businesses, departments, or complex initiatives.
• Experience supporting distributed teams working across countries or time zones.
• Familiarity with e-commerce, professional services, staffing, marketing, or other multi-functional businesses.
• Experience improving internal processes, trackers, documentation, or executive operating systems.
• A globally distributed work environment that values initiative, reliable follow-through, and outcomes over unnecessary activity.

Benefits

• Salary Range: $1000 - $1500/month
• Full-Time remote position