[Hiring] Executive Assistant to the CEO @AvantStay

Role Description

A highly organized and detail-oriented Executive Assistant to provide personalized administrative and ad hoc support for the CEO and Founder of AvantStay. Responsibilities include:

• Manage day-to-day scheduling, coordination, and meeting logistics, acting as the liaison between our CEO and both internal and external stakeholders.
• Organize and orchestrate staff and team meetings and other group events, including offsites for our Executive Team.
• Coordinate intuitive, complex travel itineraries for our CEO to meet with stakeholders and potential partners in the US and abroad.
• Attend necessary meetings and take notes, ensuring notes are shared with appropriate stakeholders, and action items are communicated and followed up on.
• Anticipate our CEO’s needs and identify problems and solutions proactively.
• Prepare our CEO for meetings with documentation and a review of purpose, attendees, agenda, and goals.
• Handle confidential documents, information, and meetings with discretion.
• Serve as a positive ambassador on behalf of our CEO by interacting and building relationships with AvantStay executives and departments, our CEO’s personal network, as well as external stakeholders such as investors, our board, consultants, etc.
• Schedule personal appointments and oversee other highly leveraged personal tasks.
• Other duties as assigned.

Qualifications

• Bachelor’s Degree
• 5+ years support experience to a senior/C-level executive; experience in a startup environment preferred
• Highly organized, with the ability to manage multiple priorities in a fast-paced, ever-changing environment
• Skilled in written and verbal communication, including drafting messages and presentations
• Ability to be flexible and available to work outside traditional office hours
• Discretion with handling sensitive and confidential information
• Professionalism in dealing with diverse groups of people, including investors, board members, senior executives, and other AvantStay team members
• Ability to complete a high volume of tasks and projects with little or no guidance

Requirements

• This role may be filled by a US-based or global candidate, with a compensation package based on location, skills, and experience.
• The candidate should reside in North or South America, be fluent in English, and available to work in PST and EST hours to fit executive needs.