[Hiring] Executive Assistant to the CEO @Pearl

Role Description

The Executive Assistant will serve as a trusted extension of the CEO, responsible for protecting executive time, maintaining operational clarity, and ensuring consistent follow-through across priorities. This role blends high-level executive support with light business development coordination and internal operations management. The position is highly proactive, communication-driven, and requires strong judgment in fast-paced situations. You will work closely with leadership and cross-functional teams to ensure alignment, efficiency, and execution. This role is ideal for someone who thrives in high-trust environments and anticipates needs before they arise.

Your Impact

• Directly improve executive efficiency by streamlining communication, calendar management, and follow-through across initiatives.
• Help reduce operational friction, ensure critical priorities move forward, and strengthen internal and external stakeholder relationships.
• Support business development and client engagement efforts, contributing to revenue momentum and client satisfaction.
• Establish scalable executive support systems that improve consistency and reliability across the organization.

Core Responsibilities

• Executive Administrative & Communication Support
  • Manage inbox triage, prioritize messages, and draft clear, professional responses.
  • Own and optimize the CEO’s calendar with strong time protection and scheduling discipline.
  • Take meeting notes, track action items, and ensure timely follow-ups and closure.
  • Filter, reroute, or remove low-priority tasks that distract from strategic initiatives.
  • Maintain daily check-ins and ongoing communication to support executive alignment.
• Business Development Support
  • Coordinate outreach efforts, client follow-ups, and recap distribution.
  • Assist in preparing and updating internal and external presentation decks.
  • Track conversations, leads, and next steps in CRM or internal systems.
• Operations & Internal Coordination
  • Prepare agendas, notes, and materials for weekly leadership and sales meetings.
  • Maintain internal lists, directories, SOPs, and an executive assistant handbook.
  • Coordinate across teams to ensure alignment on priorities, timelines, and deliverables.
• Travel, Events & Client Experience
  • Coordinate travel logistics including flights, hotels, transportation, and events.
  • Plan client dinners, hospitality experiences, and thoughtful, on-brand gifting.
  • Handle occasional personal or sensitive logistics with complete discretion.

Qualifications

• 2+ years of experience supporting executives, founders, or senior leaders.
• Excellent written and verbal English communication skills.
• Proven experience managing executive calendars, inboxes, and high-volume communication.
• Strong organizational skills with a demonstrated ability to close loops and follow through.
• Proficiency in Google Workspace (Drive, Sheets, Slides, Docs).
• Reliable remote work setup with stable internet and a professional video presence.

Requirements

• Must-Haves (Required)
  • Gmail, Slack, Zoom, Google Calendar, Google Drive, Google Docs, Google Sheets, Google Slides, Notion, ClickUp, Asana
• Nice-to-Haves (Preferred)
  • Experience in a creative, agency, production, or fast-paced startup environment.
  • Familiarity with CRM systems and workflow automation tools.
  • Experience supporting business development or client-facing teams.
  • Comfort working with distributed teams and U.S.-based leadership.

Benefits

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals worldwide

Our Recruitment Process

• Application
• Screening
• Skills Assessment
• Top-grading Interview
• Client Interview
• Job Offer
• Client Onboarding

Ready to Join Us?

If you’re a highly organized professional who thrives in dynamic environments and values both precision and empathy, this role is for you. Join a mission-driven team building a cleaner, fairer energy future — one building at a time.