[Hiring] Executive Assistant to Founder @Paired

Role Description

This role is for someone who is naturally proactive, highly organized under pressure, emotionally steady, and extremely responsive. You will be managing personal logistics, travel, scheduling, household coordination, and lifestyle operations with minimal oversight.

• Coordinate personal travel arrangements including flights, accommodations, transportation, restaurant reservations, and itineraries.
• Manage personal scheduling including medical appointments, fitness sessions, grooming, and other lifestyle commitments.
• Handle visa renewals, residency documentation, licenses, and other personal administrative requirements proactively.
• Coordinate household-related operations including vendors, maintenance, deliveries, installations, repairs, and property-related communication.
• Manage personal errands, sourcing requests, returns, exchanges, and gift procurement.
• Communicate with external stakeholders including accountants, lawyers, building management, concierge services, and vendors.
• Handle time-sensitive and last-minute logistical requests efficiently.
• Maintain accurate calendar management across different time zones.
• Anticipate problems before they arise and execute solutions independently.
• Ensure a high level of confidentiality, professionalism, and discretion at all times.

Qualifications

• At least 2 years of experience supporting a founder, executive, entrepreneur, or C-level professional.
• Strong experience working remotely across multiple time zones.
• Polished, presentable and professional appearance.
• Socially sophisticated, boasting high emotional intelligence.
• Proven track record in affluent and high-achieving settings.
• Excellent spoken and written English with strong communication skills.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Highly proactive, resourceful, and capable of operating independently without constant supervision.
• Strong internet research and problem-solving skills.
• Able to maintain professionalism and composure under pressure.
• Experience coordinating international travel and lifestyle logistics is highly preferred.

Requirements

• Availability across Dubai and European time zones required.
• Comfortable working in a high-responsibility environment with changing schedules and urgent requests.
• Must be highly responsive, detail-oriented, and reliable.

This Role Is NOT a Fit For:

• Junior VAs looking for training.
• Candidates who require constant direction.
• People who struggle with urgency or changing priorities.
• Candidates who prefer highly structured corporate environments.
• Candidates unavailable outside rigid working hours.
• Applicants without prior executive/founder support experience.

Benefits

• Competitive salary.
• Work with fast-scaling, premium brands.
• Fully remote role with a dynamic, growth-driven team.
• Clear opportunities for career growth and advancement.