[Hiring] Executive Assistant to Chief of Staff @Impact Clients

Role Description

If you’re a highly organized, extremely self-accountable, love project management (think Trello/Asana), and desire to grow into the 2nd in command of a fast growing startup… then this might just be your dream job.

Your job is to protect my time, eliminate operational drag, and make sure the company actually executes. This role is Exec Ops / Office of the CEO — think of it as a supercharged Executive Assistant with a real path to Chief of Staff, based on performance. You will be my execution arm and second brain, with high trust, high access, and high expectations.

This is not a “cute admin” job. It’s also not a glamorous strategy-only job. It’s the real work: calendar, follow-ups, accountability, systems, project management, hiring ops, and getting things done.

What you’ll own (your responsibilities)

• CEO Time + Calendar:
  • Own my calendar ruthlessly: protect deep work blocks, batch meetings, enforce priorities.
  • Gate time, not people (you’re not allowed to be a “gatekeeper” personality).
  • Turn chaos into an intentional weekly schedule that matches company goals.
• Internal Communication + Follow-Up:
  • Run the follow-up engine: action items, owners, due dates, reminders, escalation.
  • Ensure nothing dies in Slack/WhatsApp/email because people “got busy.”
  • Draft messages/emails and internal updates so I can approve quickly.
• Project Management + Accountability:
  • Build/quarterback the company operating system (Trello/Asana/Notion—whatever we standardize).
  • Every project has: owner, deadline, next action, definition of done.
  • Hold leaders accountable (ex: Moe accountable to deliverables, Bashar accountable to reporting cadence, content team accountable to output).
• Hiring Operations:
  • Run end-to-end hiring ops for key roles: Organic Content Director, Senior DR Copywriter/Head of Marketing, IG Copywriter, etc.
  • Manage pipeline, scheduling, scorecards, assignments, Loom reviews, references.
  • Keep the process moving fast without me getting dragged into logistics.
• Content Operations Oversight:
  • Ensure content machines ship on time: YouTube, IG, email—whatever is on the calendar gets done on time.
  • Track weekly output + deadlines + approvals so I’m not chasing people.
• Metrics + Reporting:
  • Monthly P&L request/collection, KPI dashboards, and weekly reporting rhythm.
  • Analyze the Profit & Loss statement every month, analyze the payroll, and provide extremely detailed recommendations.
• Personal + Local Projects:
  • Help execute real-life projects that support business performance (ex: managing the build-out of a home studio in Puerto Rico).
  • Spanish is preferred because it helps with local execution, but it’s not required.
• AI Emphasis:
  • Understand how to use AI in your workflow.
  • Provide feedback and suggestions to OTHER department leaders on how they should be using AI in their day-to-day responsibilities.

Qualifications

• You’re an operator: you love execution, structure, and turning chaos into order.
• You have extreme ownership: you don’t wait to be told, you anticipate.
• You can make good decisions without asking me every day for permission.
• You’re comfortable being in the background while I’m front-facing in the content.
• You’re discreet and trustworthy (you will see everything).
• You’re strong at writing and communication (VERY detailed reports, clear, direct).
• You enjoy running a tight system and holding people accountable.

Requirements

• This is not for you if you want a “strategy-only” role where you get to “bounce ideas” with Richard without doing admin, follow-ups, or nitty-gritty execution.
• You need constant direction, reassurance, or step-by-step instructions where you get “coaching” from Richard.
• You avoid conflict and can’t hold people accountable in tough conversations when they’re late or underperforming.
• You’re not comfortable with high access + high confidentiality.
• You get offended by doing “unsexy” tasks.

Benefits

• Remote with strong overlap with my working hours (EST hours).
• Spanish preferred (not required).
• Tools: Google Workspace, Slack, Trello/Asana, Calendly, Zoom, Loom.
• You must be comfortable with high confidentiality and sensitive information.

Compensation

• Depends on seniority and location. As a guideline:
• Mid-level Exec Ops (EA → CoS track): ~$60K–$100K base + performance bonus.
• More Senior Operator: ~$120K–$170K base + performance bonus.
• We care more about performance, trust, and output than “years.”

Application Questions

• Full Name
• Email
• Phone number + WhatsApp (if applicable)
• Current location + time zone
• LinkedIn URL
• Resume upload (PDF)
• Are you fluent in Spanish, Optional and preferred? (Yes/No / Conversational / Fluent)
• What type of role are you aiming for in 12–24 months?
• Loom Video Submission (required, 5 minutes, camera ON)