[Hiring] Executive Assistant to CEO @LearningLeaders

Role Description

At LearningLeaders, our mission is to empower everyone to lead, delight, and inspire. The Office of CEO responsibilities span multiple functions of the organization, namely operations such as HR, culture & belonging, finance, legal, and accounting. Naturally, these processes benefit the entire team, external partners, and customers by removing pain-points, supporting in their work, and delighting and inspiring.

What will you be doing?

• Executive Assistant to CEO
• CEO Prioritization
  • Work with Chief of Staff to prioritize CEO Action Item list.
  • Support CEO by assisting in completion of higher priority items.
  • Independently complete lower priority items.
• Communication + Follow-through Support
  • Send follow-up messages, reminders, and complete tasks as requested by CEO.
  • Communicate with customers, potential clients, or team members.
• Calendar Management
  • Weekly + monthly calendar review with CEO + Chief of Staff.
  • Monitor and optimize percentage of time spent on various activities.
  • Re-arrange and prioritize schedule according to CEO and Chief of Staff priorities.
• Travel Booking and Arrangements
  • Book airfare, AirBnBs + hotels, and source restaurants, dry cleaners, gift shops, etc.
  • Ship baggage/equipment ahead of schedule to arrive at CEO lodgings.
• Arrange Cold Contacts
  • Communicate with guests for CEO’s Podcast and arrange bookings/meetings.
  • Cold contacts for other business relationships or leadership development purposes.
• Slide and Meeting Materials Preparation
  • Prepare necessary materials for CEO to attend meetings prepared.
  • Research counter-parties and organize meeting minutes.
  • Meet with internal/external parties to gather necessary material for CEO briefing.
• Personal + Family Finance Management
  • Review and support CEO personal spending (credit cards, expense accounts).
  • Organize reimbursements on a monthly basis.
  • Support in filing annual taxes.
• CEO Personal Tasks
  • Support personal/family-related tasks, such as card preparation, mailing letters/packages, ordering flowers, arranging dinner or event reservations.
• Core Business Process Support
  • Building Playbooks - documenting the process, creating Looms, etc.
  • Arranging Payments to Vendors/contractors on a weekly basis.
  • Communicating with vendors if any issues arise.
  • Arranging interviews with candidates for future roles, including onboarding onto BambooHR platform.

Qualifications

• 5 years experience in admin role, preferably at a start-up.
• Must be tech savvy (knowledgeable of Gmail, calendar, etc.).
• Excellent communication skills, both in written and verbal English.
• Attention to detail in written correspondence.
• Strong adaptability to cope with a fast-growing environment.
• Ability to quickly integrate feedback.

Requirements

• ‘Finisher’ more than a ‘starter’ - accelerating through the finish line.
• ‘Process-driven’ more than ‘flexible creative’ - creating and implementing strict tasks.
• ‘Deadline-driven’ more than ‘stretch for quality’ - valuing execution over perfection.
• ‘Industrious’ more than ‘conscientious’.
• ‘Let’s just get XYZ done…’ more than ‘Sorry for bothering you, but…’.

Benefits

• Monthly compensation of USD 600.
• Remote working.