[Hiring] Executive Assistant to CEO @Somewhere

Role Description

This role exists to buy back the Founder’s time and increase organizational efficiency. You will operate as the central nervous system of the business, ensuring that priorities are executed, communication flows smoothly, and systems are continuously improved. You’ll move between executive support, operations, and light project management, owning outcomes — not just tasks.

Key Responsibilities

• Executive Support & Communication:
  • Manage and optimize the Founder’s calendar, priorities, and daily workflow
  • Coordinate meetings, agendas, and follow-ups to ensure decisions turn into action
  • Act as a gatekeeper and facilitator across internal and external communications
  • Draft, review, and send emails, documents, and internal updates on behalf of the Founder
  • Ensure nothing falls through the cracks across tasks, deadlines, and commitments
• Operations & Systems Management:
  • Build, document, and improve internal processes and workflows
  • Identify inefficiencies and proactively implement better systems
  • Manage tools such as project management platforms, CRMs, and communication tools
  • Create dashboards, trackers, and reporting systems to improve visibility
• Project Management & Execution:
  • Own and drive cross-functional projects from start to finish
  • Track progress across initiatives and ensure timely execution
  • Coordinate across team members to align priorities and deliverables
  • Hold stakeholders accountable to deadlines and outcomes
• Automation & AI Leverage:
  • Identify opportunities to streamline workflows using automation tools
  • Implement AI tools (ChatGPT, Zapier, etc.) to improve efficiency and output
  • Continuously optimize how the business operates using modern tools
• Strategic Support:
  • Act as a thought partner to the Founder on business priorities
  • Prepare briefs, research, and summaries to support decision-making
  • Help translate high-level ideas into actionable plans
  • Step in wherever needed to solve problems and unblock progress

Qualifications

• 3–7+ years as an Executive Assistant, Operations Manager, or Chief of Staff
• Experience supporting founders, executives, or fast-growing teams
• Background in startups, agencies, or high-growth environments strongly preferred
• Experience working with US-based companies is a plus

Requirements

• Proactive Ownership: You anticipate needs before they arise
• Systems Thinker: You naturally organize chaos into structure
• Execution-Oriented: You move fast and get things done without handholding
• Highly Organized: Strong attention to detail and follow-through
• Strong Communicator: Clear, concise, and professional in written and verbal communication
• Tech-Savvy: Comfortable with modern tools, automation, and AI
• Adaptable: Thrives in fast-paced, evolving environments

Nice to Have

• Experience with tools like Notion, Slack, Asana, ClickUp, HubSpot, etc.
• Exposure to automation tools (Zapier, Make, etc.)
• Multilingual (English required; Spanish/French a plus)

Working Style & Expectations

• Operates independently with minimal oversight
• Comfortable working in a remote, async environment
• Aligns closely with US time zones (partial overlap preferred)
• Takes full ownership of outcomes, not just tasks

Compensation & Structure

• Monthly compensation: ~$1,800 – $2,500 USD depending on experience
• Fully remote, long-term opportunity
• Independent contractor engagement

Why This Role Matters

This is a high-leverage hire that directly impacts the company’s growth. Success in this role means:

• The Founder is focused only on high-value work
• The team operates more efficiently and with clarity
• Systems scale with the business instead of breaking