[Hiring] Executive Assistant- Operations Coordinator @Remote Raven

Role Description

We are seeking a highly organized, proactive Executive Assistant / Operations Coordinator to support senior leadership while also assisting the Operations team with execution and follow-through. This is a hybrid role that blends executive-level support, client coordination, and operational task management.

The ideal candidate understands urgency, can prioritize effectively, and is comfortable working across systems, teams, and client-facing workflows with minimal supervision.

Key Responsibilities

• Executive Support
  • Provide daily overviews of meetings and priorities, ensuring leadership is prepared and aligned
  • Understand the executive’s day-to-day flow and anticipate needs
  • Assist with client emails and communications when needed
  • Manage and send documents via DocuSign
  • Scheduling candidate interviews
  • Other tasks as they come up
• Client & Search Operations
  • Send client status updates every 7 business days
  • Manage active searches, including:
    • Setting benchmarks for each new search
    • Tracking urgency and progress
    • Draft and send client introduction emails and Search Is Live emails
    • Understand and act on client priority and importance
• Recruitment Systems & ATS Management
  • Manage Workable, including:
    • Adding new clients
    • Removing inactive clients
    • Creating, editing, and closing job postings
  • Maintain overall ATS accuracy and hygiene
  • Verify candidate credentials (CDDs) once candidates pass the 4th interview stage
  • Coordinate Culture Index or other client assessment for candidate results
• Operations Team Support
  • Assist the Operations team with non-urgent tasks, follow-ups, and documentation
  • Collaborate closely with Recruitment and Operations teams to ensure alignment
  • Help track tasks, deadlines, and handoffs between teams
  • Support operational reporting and process follow-through
• Document & Platform Management
  • Manage SharePoint, including job description organization and version control
  • Maintain clean, consistent documentation across systems
  • Ensure accuracy of internal and client-facing materials

Core Competencies

• Strong sense of urgency and prioritization
• Highly organized, detail-oriented, and process-driven
• Excellent written and verbal communication skills
• Comfortable working independently across executive and operations tasks
• Confident managing multiple systems and workflows
• Professional, discreet, and trustworthy

Preferred Experience

• Experience in recruitment, staffing, or client services environments
• Familiarity with Workable or other ATS platforms
• Experience with SharePoint, DocuSign, and CRM/HR tools
• Prior hybrid EA + Operations or Coordinator role experience
• Advanced Excel

Requirements

• This is a full-time role
• Up to $6/hr
• 100% Remote