[Hiring] Executive Assistant, Managing Director @Ondo Finance

Role Description

We are seeking a highly organized, operationally-minded Executive Assistant to directly support our Managing Director, who oversees the Operations and Finance functions of the business. This role goes far beyond traditional calendar and travel management — it's about creating leverage for the Managing Director by owning scheduling, communications, document workflows, and cross-functional coordination that keep Operations and Finance running efficiently.

The ideal candidate is detail-oriented, resourceful, and proactive, with experience supporting senior leaders in complex and fast-moving organizations. You should be comfortable navigating a dynamic environment with a high degree of autonomy, handling sensitive business information with discretion, and communicating clearly with internal and external stakeholders including vendors and operational partners.

This is a high-trust, high-impact role with real visibility into the operational and financial priorities and decisions that drive the business. There will be occasional travel as needed for team offsites.

Responsibilities

• Manage all aspects of the Managing Director's calendar, including prioritization, conflict resolution, and proactive scheduling across Operations and Finance workstreams.
• Coordinate domestic and international travel arrangements and process corresponding expenses in a timely manner.
• Support the Managing Director in preparing for recurring finance and operational cadences (e.g., monthly All Hands, budget cycles, operational reviews).
• Assist in drafting and editing internal communications, presentations, and briefing documents as needed.
• Support special projects and cross-functional initiatives as needed, providing coordination and follow-through.

Qualifications

• 8+ years of experience supporting senior executives, preferably in organizations with Finance and/or Operations functions.
• Strong organizational skills with the ability to manage complex, competing priorities across multiple workstreams.
• Excellent verbal and written communication skills, with a high degree of professionalism and attention to detail.
• Proven ability to handle confidential and sensitive business information with discretion.
• Comfort working with financial documents, operational reports, and business data at a summary level.
• Proficiency with modern productivity and collaboration tools (Google Workspace, Slack, Notion, or equivalents).
• Authorized to work in the U.S. without sponsorship.

Nice to Haves

• Experience in crypto, fintech, investment management or other regulated industries.
• Knowledge of DeFi, tokenized assets or blockchain ecosystems.
• Familiarity with financial reporting cycles, budget processes, or operational KPI frameworks.
• Experience implementing or improving administrative systems, tools, or workflows.
• Previous experience using ChatGPT, Claude, and Fireflies.ai a plus.

Benefits

• Competitive compensation including salary, equity, and/or future token rights based on your preferences.
• Full benefits including medical, dental, and vision coverage.
• Flexible PTO and remote-first flexibility.
• A+ team culture — our colleagues come from Goldman Sachs, BlackRock, SpaceX, AWS, Meta, Circle, McKinsey, and more.
• Backing from leading crypto-native and global VCs including Pantera, Founders Fund, and Coinbase Ventures.