[Hiring] Executive Assistant/Grant Manager @University of South Florida

Role Description

The Grant Manager/Executive Assistant will supervise the regional support team administrative assistant and facilitate open and professional collaborative work relationships between the Executive Director, the Department and State Regional Literacy Directors (SRLDs). The Grant Manager/Executive Assistant will establish timelines, prepare the Request for Applications (RFAs), and monitor protocol as well as prepare needed documentation for communication of SRLD requirements to stakeholders.

Responsibilities

• Maintain a working knowledge of statutes, rules, regulations, non-regulatory guidelines, technical assistance papers, reports, state board rules, and other requirements related to the SRLD’s.
• Provide assistance, support, and initiative to support the Executive Director and SRLS activities and related tasks.
• Establish timelines, prepare Request for Applications (RFAs), and monitor protocol as well as prepare needed documentation for communication of SRLD requirements to all stakeholders.
• Supervise regional support team administrative assistant.
• Ensure all materials and communications produced by SRLDs are aligned to state policy and guidance. Prepare reports as needed for external evaluators, auditors, and the department.
• Maintain Supervisor’s calendar and schedule meetings as appropriate. Collaborate with team members as needed to problem solve and facilitate team planning.
• Perform other duties as assigned.

Qualifications

• This position requires a Bachelor's degree and four years of research or research administration experience; A Master's degree may substitute for two years of the required experience. There is no substitution of experience for the Bachelor's degree.
• Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
• Senate Bill 1310- The Florida Senate is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements.
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree;
• (e) Nine years of direct experience for a doctoral degree.
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Requirements

• Grant Management or in the field of Education.
• Requires: Criminal History Background Check - Level 1.

Benefits

• Medical, dental and life insurance plans.
• Retirement plan options.
• Employee and dependent tuition programs.
• Generous leave.
• Hundreds of employee perks and discounts.